Students not attending Convocation

All graduating students must register in order to receive their degree, whether or not you are attending your Convocation ceremony.

Registration to graduate

Undergraduate students

Online registration is open during two periods of the year:

  • To graduate in the spring: Mid-February to March 31, 2018
  • To graduate in the fall:  Late July to September 15, 2017.

If you are expected to graduate, you will receive an email to your @uOttawa.ca address when online registration opens.


Graduate students

Online registration is open during three periods of the year:

  • To graduate in the spring:
    • November 14 to 24, 2017, and
    • Mid-February to March 31, 2018
  • To graduate in the fall: Late July to September 15, 2017.

If you are expected to graduate, you will receive an email to your @uOttawa.ca address when online registration opens.

Special cases (undergraduate and graduate students)
If you don’t receive an email

If you think you will have met the requirements of your program by the end of this term and have not received an email by late February for spring convocation or August 15 for fall convocation asking you to complete the Registration for Degree and Request for Diploma form, please contact your faculty.

If you fail to meet your degree requirements

If you fail to meet your degree requirements after having submitted the Registration for degree and request for diploma (PDF), you will have to fill out a new form once you have met the requirements in order to register for the appropriate convocation. However, if you paid fees to obtain an additional copy of your diploma, they will automatically be credited to your account for the next convocation.

How to register

During one of the above periods, log into uoZone. On the Applications tab, select Apply for graduation and follow the instructions. Once you apply, you can track your graduation status in your Student Center (also available on the Applications tab in uoZone).

Note: If you’re submitting a request for a degree in a program other than the one you’re enrolled in or you missed the registration period above, you must submit a completed registration for degree and request for diploma (PDF) form to your faculty.

For more information, see the How to Apply for Graduation tutorial, under the Apply for graduation application in uoZone.

Diplomas

All graduates receive an original regular-size diploma (21.6 cm by 26.7 cm) at no charge. In general, diplomas are mailed out shortly after Convocation. It is very important that you check that your mailing address is correct by clicking Emergency Contacts in uoZone. If you are a graduate student and apply to graduate in November, your diploma will be mailed to you in December (if you are not attending Convocation the following June).

At any time after Convocation, you can order a duplicate copy or a large format diploma (43.2 cm by 35.6 cm) through uoZone (under the Applications tab, select Purchase Official Documents.

Citations (Undergraduate students)

Citations

The diploma you receive may come with one of the following citations, depending on your grade point average. Citations appear only on undergraduate diplomas and transcripts.

  • Summa cum laude — with highest honour
  • Magna cum laude — with great honour
  • Cum laude — with honour
Taking courses at another institution

If you’re taking courses for your degree at another institution, ask this institution to send an official transcript to your uOttawa faculty or school as soon as possible (no later than September 15 to graduate in the fall or May 15 to graduate in the spring).

Name change request
  • Make sure your personal information is correct by clicking Personal Information in uoZone. Your personal data will be displayed as it currently appears in uoCampus, the student information system. Your name on the screen (your “primary name”) is the one that appears on your official documents, such as your diploma and transcripts.
  • To change your primary name, go to InfoService and submit a Request for Name Change form, along with the supporting documents listed on the form.
  • For your name change request to be processed before your diploma is printed, you must submit your form by March 31 (to graduate in the spring), by September 15 (to graduate in the fall) or by November 24 (for those whose degree will be conferred in December).
  • If you have recently gone to InfoService to make a name change request, it may take up to two weeks before the change appears.
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