Undergraduate student attending Convocation
Registration to graduate
All graduating students must register in order to receive their degree. Online registration is open during two periods of the year:
- To graduate in the spring: From mid-February to March 31
- To graduate in the fall: From late July to September 15
If you are expected to graduate, an email will be sent to your @uOttawa.ca address when online registration opens.
How to register
During one of the above periods, log into uoZone. On the Applications tab, select Apply for graduation and follow the instructions. Once you apply, you can track your graduation status in your Student Center (also available on the Applications tab in uoZone).
Note: If you’re submitting a request for a degree in a program other than the one you’re enrolled in and the registration period is still open, please send an email to your faculty. If the registration period is closed, please submit a completed registration for degree and request for diploma (PDF) form to your faculty.
For more information, see the How to Apply for Graduation tutorial, under the Apply for graduation application in uoZone.
Pronouncing your name
On the registration form, indicate how the presenter should pronounce your name. To help the presenter read your name clearly, write ONLY the phonetic pronunciation of your name in the designated box (see examples of what to do and what not to do below).
You can select the language in which your name should be pronounced (English or French) from a separate list on the form.
|Last name||First name||What to do - Phonetic full name||What NOT to do|
|Elgharib||Chantal||Shantal El-ga-rib||My last name is pronounced “elle-ga-rib.” Thanks!|
|Delorme||Ian||Ee-un de-lorm||Pronounce my name in English|
|Schumacher||Lukas||Lookas Shoomaacher||Phonetic surname: Shoomacher|
|Iqbal||Roozanil||I am no longer attending convocation.|
If you don’t receive an email
If you think you will have met the requirements of your program by the end of this term and have not received an email by late February for spring convocation or August 15 for fall convocation asking you to complete the Registration for Degree and Request for Diploma form, please contact your faculty.
If you fail to meet your degree requirements
If you fail to meet your degree requirements after having submitted the Registration for degree and request for diploma (PDF), you will have to fill out a new form once you have met the requirements in order to register for the appropriate convocation. However, if you paid fees to obtain an additional copy of your diploma, they will automatically be credited to your account for the next convocation.
Rental of gowns and hoods
All candidates must wear academic gowns and hoods for the convocation ceremony. The academic regalia of all University of Ottawa degree programs include a specific gown and hood for each degree.
To ensure the best possible experience for our graduates, the University of Ottawa has retained the services of Gaspard LP. By providing a few details in advance, you’ll receive a freshly pressed gown and hood prepared especially for you on the day of the ceremony.
The fees for gown and hood rental are $45 online in advance or $66 on Convocation day.
Purchasing online in advance
The fees for gown and hood rental are $45 online in advance.
The online gown and hood rental service is available starting at 10 a.m. on Monday, April 6, 2020 and running until 5:30 p.m. on Tuesday, May 26, 2020. No cancellations are permitted after this date and no refunds will be given. Changes to rental orders can be made online through the Gaspard LP website prior to this date only. Sign on using your email address and the password you chose when you placed your rental.
Purchasing in person
The fees for gown and hood rental are $66 on Convocation day.
After May 26, you’ll need to rent your gown and hood in person on the day of your ceremony at the Shaw Centre. The cost is $66 (cash, Interac, Visa and MasterCard are accepted). If you plan to rent yours in person, please arrive 90 minutes prior to the start time for your ceremony.
Policy on traditional Indigenous attire at the convocation ceremonies
Students of Indigenous backgrounds who wish to wear traditional ceremonial attire in the place of an academic gown and hood are permitted to do so without requiring permission from their faculties.
If you have any questions about regalia reservations, contact Gaspard LP at email@example.com or 1-866-949-5703 from Monday to Friday between 9:30 a.m. and 5:30 p.m.
You will receive an original regular-size diploma (21.6 cm by 26.7 cm) free of charge at your ceremony. Unclaimed diplomas will be mailed out.
At any time after Convocation, you can order a duplicate copy or a large format diploma (43.2 cm by 35.6 cm) through uoZone (under the Applications tab, select Purchase Official Documents).
The diploma you receive may come with one of the following citations, depending on your grade point average. Citations appear only on undergraduate diplomas and transcripts.
- Summa cum laude — with highest honour
- Magna cum laude — with great honour
- Cum laude — with honour
Receiving two degrees from two different faculties
If you’re going to be receiving two degrees from two different faculties, you can attend both graduation ceremonies or ask to receive both degrees at the same ceremony. In either case, both degrees will be announced. Email aocs-graduation@uOttawa.ca and indicate your preference.
Taking courses at another institution
If you’re taking courses for your degree at another institution, ask this institution to send an official transcript to your uOttawa faculty or school as soon as possible (no later than September 15 to graduate in the fall or May 15 to graduate in the spring).
Name change request
- Make sure your personal information is correct by clicking Personal Information in uoZone. Your personal data will be displayed as it currently appears in uoCampus, the student information system. Your name on the screen (your “primary name”) is the one that appears on your official documents, such as your diploma and transcripts.
- To change your primary name, go to InfoService and submit a Request for Name Change form, along with the supporting documents listed on the form.
- For your name change request to be processed before your diploma is printed, you must submit your form by March 31 (to graduate in the spring), or by September 15 (to graduate in the fall).
- If you have recently gone to InfoService to make a name change request, it may take up to two weeks before the change appears.
Guest tickets for Convocation
Guest tickets for Spring Convocation will be available on Wednesday, May 27!
For you: As a graduate, your seat for Convocation is automatically reserved. You do not need a ticket.
For your guests: Information on guest tickets will be published a few weeks before Spring Convocation.
If you are an international student and need a temporary visa for any family members, email InfoService at infoservice@uOttawa.ca for instructions.
Before the ceremony
- To ensure the ceremony stays on schedule, we ask that you arrive at the Shaw Centre at least 60 minutes in advance of the ceremony start time.
- When you arrive, you will be directed to Canada Hall 3, where you will be given your personal identification card, your robe and your hood.
- You will then join the procession, which will enter Canada Hall 1 and 2 early to allow the ceremony to begin on time.
Late arrivals: If you arrive less than 45 minutes prior to the time your Convocation ceremony starts, you may not be able to sit with the graduates receiving the same degree as you.
During the ceremony
- You will be led to your seat in the hall by a marshal. When you hear your name and the degree being conferred, walk up the ramp, pass behind the dean, (who will be reading the names from a lectern) and follow the red carpet that leads to centre stage, where you will find the President or the Chancellor. Employees of the University of Ottawa will be there to assist you during the ceremony. You are welcome to shake hands with the President or the Chancellor (you will receive your actual diploma and any award certificates or plaques backstage).
- After you have greeted the President or the Chancellor, continue across the stage to the other side where a marshal will invite you to return to your seat. Important — After you receive your diploma, out of respect for your fellow graduates, please return to your seat for the remainder of the ceremony.
After the ceremony
- At the end of the ceremony, the procession will move to the foyer, where you can join your guests. You may keep your robe for 45 minutes at the conclusion of the ceremony, after which you must bring it to the robe return area on level 1 of the Shaw Centre (Colonel By Foyer).