Piggy bank with graduation hat on book

Student Financial Support for Conference Travel and Research

The School of Epidemiology and Public Health (SEPH) can provide minimal reimbursement to students for costs incurred for conferences or data collection.

The School of Epidemiology and Public Health (SEPH) has a small source of funds that can be used to reimburse students for:

  • Expenses occurred in presenting their research at conferences (Conference Travel); and/or
  • Research-related costs (for example, data collection).

The financial support available depends on the annual budget allocated to SEPH by the Faculty of Medicine. The financial support available from SEPH is not therefore guaranteed.

Student requests for financial research support are approved on a first-come, first-served basis, subject to the availability of funds.

1. Conference travel support

1.1 Eligible expenses include for example:

  • Conference registration fee;
  • Transportation costs only at the most economical rate – outside Ottawa-Gatineau;
  • Accommodation and meals;
  • Cost of printing poster or other promotional material.


    1.2 Maximum grant

    Up to $500 available.

    MSc Students - One single grant for duration of studies.

    PhD Students – One grant per year for duration of studies.


    1.3 Eligibility

    MSc students: 

    • First author or co-first author; 
    • Material presented must be directly related to the student's thesis or research paper and must have been obtained during the student's period of study; 
    • Enrolled full-time in the Master's program at the time of the conference; and
    • Present at the conference within the first six terms from the initial registration in the Master's program.  

    PhD students:

    • First author or co-first author; 
    • Material presented must be directly related to the student's thesis or research paper and must have been obtained during the student's period of study; 
    • Enrolled full-time in a PhD program at the time of the conference;
    • Completed at least two terms in their PhD program; and
    • Present their research at the conference within the first 15 terms from their initial registration in the PhD program and have successfully completed their comprehensive examination at the time of application.


    1.4 Application process

    Submit the following by email to the SEPH ([email protected]) at least 30 days prior to the conference start date. No application will be considered if incomplete or received after the beginning of the conference:

    1. A signed (by you and your supervisor) Conference Travel Grant Form;
    2. An abstract of the publication to be presented with formal indication of the list of authors;
    3. Written proof or email issued by the conference confirming that the publication has been accepted for presentation at the conference.

    The SEPH Administrative Officer will review and submit your completed documentation to the appropriate authorities for final approval. They will notify you by email if your application(s) has been approved.

    No cash or credit card advances will be provided.


    1.5 Reimbursement

    • During your trip, keep copies of all receipts (boarding passes, taxi receipts, hotel receipts, etc.), as well as a copy of the conference program or meeting agenda to submit with your travel expense claim upon your return; and
    • Submit scanned copies of all receipts and conference program or agenda by email to the Administrative Officer at [email protected] within 10 working days following your return.

    2. Research related costs

    Financial support for the direct collection of data for an approved thesis or research paper. Students must have completed all registration procedures for their thesis or research paper, i.e., the research proposal has been approved.


    2.1 Eligible expenses include, for example:

    • Participant fees for focus group members;
    • Participant fees for individual qualitative interviews;
    • Publications fees; and
    • Travel to conduct interviews, archival research, consult documents or personnel outside the National Capital region.


    2.2 Maximum grant available

    • Up to CAD $500.00
    • MSc Students - One single grant for duration of studies.
    • PhD Students – One single grant for duration of studies.


    2.3 Eligibility

    • MSc Students – Full time students who have completed two terms but less than six terms.
    • PhD Students – Full time students who have completed at least three terms but less than twelve terms and have successfully completed their comprehensive examinations.


    2.4 Application process

    Submit to the SEPH Administrative Officer ([email protected]) a request (maximum two pages) containing an outline of the research activities with specific description of the use to which the funds will be put and include the following statement: 
    I confirm that there are no other available or sufficient sources of funds for these research activities/travel costs.

    The request must be co-signed by the student’s supervisor(s).