If there is no link to complete the request process for the work you wish to use, you will need to ask the copyright holder directly. Here are some elements to consider when requesting a permission:
1. Identify the copyright holder. It could be the author or the publisher. Find the contact information for this individual or publisher, preferably an email in order to have a written record.
2. Introduce yourself, i.e. University of Ottawa student, professor, researcher, etc.
3. Identify which item you are talking about and where you found it.
4. Confirm with the recipient that they are in fact the copyright holder and therefore have the authority to provide permission.
5. Describe how you want to use this item. Be specific. For example:
- for a [Master’s thesis/PhD dissertation] entitled [title of thesis or dissertation], which will be made available to the public through uO Research (uOttawa’s institutional repository)
- for an assignment on [subject] in [course code and title]
- for an article entitled [title of article] submitted to [title of journal]
- for a poster about [subject] for [name of the conference and when]
- for a website/blog post about [subject] (provide website or blog URL)
6. Do not hesitate to ask. Depending on the type of use, permission may be at no cost.
7. Give yourself plenty of time. A response can take a couple of days or many weeks.
8. Keep your correspondence.
If you have questions concerning the permission request process, including identifying a copyright holder, contact the Copyright Office.