Reimbursement of Travel Expenses

Completion of the Expense Form must comply with Policy 21 and Procedure 16-11.

 

Which form should I use?

As a general rule, the place where the expense is incurred determines which form should be used.  Therefore, it is possible that more than one form be required for a same trip.  This ensures the correct calculation of the GST or HST rebate on eligible expenses.

Expenses may be claimed for up to seven days on a single form.  If the trip lasts more than seven days, a separate form for each seven-day period must be completed.

 

Forms for expenses incurred from July 1, 2016 to June 30, 2017:

  • The harmonized province (HST) form must be used for expenses incurred in the following provinces: New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario and Prince Edward Island..
  • The non-harmonized province or territory (GST - 5%) form must be used for expenses incurred in the following provinces and territories:  Alberta, British Columbia, Manitoba, Nunavut, Northwest Territories, Québec, Saskatchewan, and Yukon.
  • The United States form must be used for expenses incurred in the United States.  Amounts must be claimed in US$ and are converted automatically according to the exchange rate entered on the form.
  • The Abroad form must be used for expenses incurred outside Canada and the United States.  Amounts must be claimed in CAD$.

 

Forms for expenses incurred from July 1, 2015 to June 30, 2016: 

  • The harmonized province (HST) form must be used for expenses incurred in the following provinces: New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario and Prince Edward Island..
  • The non-harmonized province or territory (GST - 5%) form must be used for expenses incurred in the following provinces:  Alberta, British Columbia, Manitoba, Nunavut, Northwest Territories, Québec, Saskatchewan, and Yukon.
  • The United States form must be used for expenses incurred in the United States.  Amounts must be claimed in US$ and are converted automatically according to the exchange rate entered on the form.
  • The Abroad form must be used for expenses incurred outside Canada and the United States.  Amounts must be claimed in CAD$.
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