About us

Reporting to the vice-president, finance and administration, the associate vice-president ensures that business operations within Financial Resources run smoothly and plays a key role in managing all the University’s organizational priorities. This person serves on various committees, most notably the Finance and Treasury, Budget, and Audit committees.

To be recognized as a centre of expertise that uses innovative practices in strategic financial planning.

Financial Resources ensures the financial integrity and viability of the University of Ottawa by supporting its internal and external partners and providing them with a rigorous financial and accounting framework.

Financial Resources:

• Establishes regulations and procedures regarding supplier management, research and endowment funds, the supply of goods and services, invoice payment and expense reimbursement. It also monitors and validates the integrity of financial operations at the University of Ottawa to ensure that the University meets the requirements of various government agencies.
• Works closely with the faculties and services in the day-to-day management of financial operations, and also offers expert advice and training on the financial system and its regulations, procedures, and processes.
• Provides professors and other employees with effective, quick, high-quality financial services while striving for continuous improvement.
• Produces various reports for the University’s senior management and various levels of government.

With the arrival of Workday, the University’s new enterprise resource planning (ERP) system that has combined financial and HR applications, Financial Resources now has a support team dedicated to defining and configuring this new system and updating its management processes. This work is performed in concert with Human Resources and Information Technology services, which have also assigned resources to support Workday.

Financial Resources is divided into several sections that ensure the smooth running of financial operations at the University.

Procurement

This team is in charge of major purchases. It comprises three sub-teams: Operations, Research, and Housing.

Accounting

The Accounting team plays a key role in processing all the accounting information at the University of Ottawa. This team is responsible for recording transactions on credit and debit accounts, fixed assets, and preparing sales tax and income tax returns. It also helps prepare the financial statements that are used in setting budgets and forecasts, thus helping the University to better plan for the future. It provides internal monitoring to protect the University’s most valuable resources, and conducts operations to ensure compliance with PCI DSS standards.

Supply Chain

This team is the primary authority on procurement and logistics on campus. It comprises specialists whose role is to ensure compliance with  the University’s procurement and purchasing cycle . It supports employees and researchers throughout this cycle and promotes best practices in this field. It sets regulations and policies that govern procurement and manages the tools needed to meet non-strategic operational requirements. It comprises three sub-teams: Purchasing and Reimbursement, Compliance, and Reporting and Logistics.

Financial and HR Systems and Support Services

This team provides technical services and support to maintain and test Finance and HR applications (including in Workday).

Research, Trust and Endowment

This team manages research grants, accounts held in trust, and endowments for the University’s researchers, in addition to allocating them correctly to ensure that all requirements set by funding agencies and donors to the University are met. This team is also responsible for writing financial reports for various funding agencies and for conducting different financial analyses for internal and external stakeholders.

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