Policies and Procedures

What happens if I forget or lose my student card?    
All participants must present a student or membership card to the league supervisor or referee before the start of the game. If you forget your student card, you will not be granted access to play in intramurals that night. If you lost your student card, you could have it replaced by visiting the uOttawa Card Service office.

What happens if I'm not on the game sheet?   
Any participant not on the game sheets (i.e. properly registered to the team) will not be allowed to play in intramurals. If you are not on the game sheet and believe there is a genuine mistake, please visit the intramurals office or speak to a league supervisor on site. They will bring this issue to an assistant coordinator, who will verify your eligibility. 

Can we make mid-season roster changes?    
Yes! We do roster modification requests throughout the season and will happily make any changes during our office hours. To make a roster modification request, the captain will have to send us an email with the details of the request. Any parties to be added to the team will have to come by our office during operating hours to sign a registration form. Please note that a $20 fee applies to each roster modification after captains’ meeting day. 

Can uOttawa varsity or competitive club players be on my team?    
Varsity players can partake in intramurals; however, they are not allowed to participate in the sport that they are a varsity athlete for (i.e. a varsity basketball player cannot play intramurals basketball; they can play hockey, however). If club players choose to participate in the sport, they are a club athlete in, there is a maximum amount of two club players for that team. There is no maximum amount of club players for sports in which they are not club athletes in.

What happens if we don’t have enough players for a game?     
If your team does not meet the minimum number of participants, the captain must contact the league supervisor 48 hours before game time and notify them that their team will forfeit. Failing to do this will result in the team paying a forfeit fee ($50 for hockey, $20 for all other sports). Please note that players may still show up to play/practice/scrimmage in the event of a forfeit. 

Are spectators allowed?     
We are happy to announce that we will once again be allowing spectators for the upcoming school year. 

How many games do I have to play to be eligible for playoffs?  
Participants must play/attend two regular season games to be eligible for playoffs. 

If the weather is bad, will my game be cancelled/rescheduled?    
Unfortunately, we do not reschedule regular season games. We will do our absolute best to reschedule any missed playoff games. 

Can I bring my bag/boots into the gymnasium?    
No boots and bags are allowed in the gymnasium as this creates a hazard and ruins the floors. There are lockers in the changeroom for participants to safely store their personal belongings (please note we do not provide locks). 

Can I play on multiple intramural teams?   
You can play on as many intramural teams as you want, as long as they are in different leagues.  

Can we pick our team colours?  
Unfortunately, due to the number of teams in intramurals, we cannot accommodate requests for specific team colours. Every team will get a random shirt colour. 

Smoking (tobacco/cannabis) and vaping (e-cigarettes) is prohibited in all Sports Services venues, including within 20 m of the premises.

Alcoholic beverages may not be consumed in Sports Services facilities outside of licensed areas. Personal alcohol consumption is prohibited.

Intramural programs at the University of Ottawa have zero tolerance for any participant attempting to participate under the influence of any drugs and/or alcohol.

As a member of Intramural Programs at uOttawa, each player must be aware of his/her individual responsibilities. Below you will find a list of responsibilities and reminders pertinent to all Intramural participants.

All players are responsible for:

• Presenting a valid student ID card;
• Wearing the intramural t-shirt/jersey at all games;
• Informing your team captain if you are unable to make a game;
• Obtaining any information you may have missed if absent from a game;
• Obeying league rules, policies, and procedures;
• Respecting all calls made by officials. Verbal or physical abuse toward Intramural Staff will not be tolerated;
• Signing forms if necessary (major accident form, incident form, etc.).

Players should be aware of the following:

• To register, you must complete all forms / waivers and pay registration fees to Sport Services by the registration deadline either in person or online. If you are registering with a team, it is important you pay your team captain as soon as possible as there are a limited number of teams accepted into each league, and registration is “First Come, First Serve”!
• It is important for you to familiarize yourself with the rules
• You must be able to provide your own equipment if it is not provided by the league.

Rosters will be locked on the last day of registration at 4:00 pm. After this time, rosters cannot be modified online. During the season, roster changes may ONLY be completed at the intramural office during office hours, or by appointment. A $20.00 fee will be applied for each roster change. Please be aware each intramural participant must participate in two regular season games in order to be eligible for playoffs.

Player Stipulations

A player can only play on one team per league, but may play in all other sports or leagues offered. Varsity players can partake in intramurals; however, they are not allowed to participate in the sport that they are a varsity athlete for (i.e. a varsity basketball player cannot play intramurals basketball; they can play hockey, however). If club players choose to participate in the sport, they are a club athlete in, there is a maximum amount of two club players for that team. There is no maximum amount of club players for sports in which they are not club athletes in.

Notice for International Exchange Program, Law students in the Bar process, certain students in Medicine (such as those in internship), students from campuses outside of Ottawa and certain special students: many of these students are considered non-members of Sports Services as Sports Incidental Fees are not automatically billed as part of their Tuition Fees. In order to take part in Intramural programs, these students must purchase a Sports Services basic membership for the duration of the activity.

Note: Intramural programs at the University of Ottawa has zero tolerance for any participant attempting to participate under the influence of any drugs and/or alcohol.

Spare Players

Please note there are no “spare players”. All participants who wish to participate must pay an individual registration fee or a team registration fee.

All suspensions / disciplines are reviewed and decided by the Disciplinary Committee.

uOttawa Intramural Programs Suspension Guidelines

Suspension Notification Policy

If suspended, the parties involved, including his/her captain, will be contacted by a representative of the disciplinary committee to schedule a hearing.  Once a decision has been made, the participant, the captain, the league supervisor, and the head referee will all be notified. Please note that a player is not eligible throughout this process.

To discourage forfeits, we require that all teams pay a $20 or $50 (for hockey) Performance Bond* penalty fee for all forfeits. This fee can be paid at the Intramural Office (MNT 102), the MNT Client Service desk, or the Complex Client Service desk before the start of the next game. The receipt must then be presented to the League Supervisor prior to the start of the next game. The team defaulted against will receive full credit for a victory. Scoring for these defaults is provided in each league’s rules.

The following will occur in the event of a team default:

• Teams must pay the forfeit fee prior to the start of their next game.
• If the Performance Bond* fees are paid, the team proceeds with the regularly scheduled game.
• If the Performance Bond* fees are not paid, the team will lose the next game by default and the team will be suspended until further notice and no refunds will be granted.

Rule exceptions:

• Absence prompted by academic requirements - must submit proof.
• Forfeit fees can be waived if written notification is provided at least 48 hours in advance. Please note that waived forfeit fees are not guaranteed.

Refunds and Withdrawals

• For all refunds, your original receipt is required.
• Full refunds are issued if the league is cancelled.
• Exceptions are made if a medical certificate is provided.
• A refund may be issued for a withdrawal from any league before the second game of play for an individual-based registration or before January 3, 2024 for team-based registration. After the second game of play refunds will only be issued due to illness or injury, in which case documented proof will be required (i.e. a doctor’s note). Refund requests made from a Visa or Mastercard will be credited directly back to the card used for the original payment. Refund requests made from a payment by cash, debit, or cheque will be refunded in the form of a cheque by mail. Please allow up to three weeks for the cheque to arrive in the mail. Please note that a 25% withdrawal fee will apply to all refunds.

Returned Cheques

• An administrative fee of $40.00 is applied to any returned cheques.

Program Modifications / Cancellations

All program dates, times, locations and fees are subject to changes. The most up-to-date information will be posted on our website.

Game Cancellations

Intramurals reserves the right to cancel games without notice for a variety of reasons. These games will not be made up and will not directly affect standings. These reasons include, but are not limited to: facility malfunctions, insufficient participants, and extreme weather.

Loaning / Renting Equipment Policy

Please note that the Intramurals program does not provide personal equipment. Please ensure that you have proper equipment prior to your game to ensure entry.

Improper Equipment Policy

Intramurals and its officers (i.e. referees) reserve the right to deny access to sports facilities to participants who do not have proper equipment as per respective leagues. 

Intramural employees may deny participation by those whose equipment is:

• Not properly fitting
• Is not approved by the CSA
• Is missing entirely
• Is deemed unsafe/dangerous
• Is used improperly (i.e. a sock used as a neck guard)

Wearing improper / missing equipment may result in suspension / discipline given league rules and regulations. These suspensions / disciplines are at the discretion of the Intramural programs staff and referees.

Entrance to Facilities

When attending your game, please bring your uOttawa student card, uOttawa employee card, or member of Sports Services access card. These are the preferred methods of identification. Please note that social media, school schedules, and other illegitimate forms of ID will not be accepted.

Players who appear (at the discretion of Sports Services staff) to be intoxicated will not be allowed access to facilities and may be subject to a suspension at the discretion of the disciplinary committee.

Security of Facilities

Intramurals makes no guarantees concerning any lost, stolen or damaged personal property. It is solely the responsibility of the participant to ensure that all valuables are safe and secure. Intramural Programs suggest leaving all valuables at home when participating in our leagues.

Please note that lockers are available at both the Montpetit and Lees facilities. Participants are requested to bring their own locks if they wish to use these lockers. No locks will be provided by Intramurals or Sports Services.

Parking Fees

In order to park a vehicle on the University of Ottawa campus, members shall pay the appropriate fees established by the Parking & Traffic and Sustainable Transportation Office.

Short-Term Parking

Many parking lots are equipped with meters. Metered parking is enforced from 07:00 to 23:00, 7 days a week. For additional information, please contact the Parking & Traffic and Sustainable Transportation Office at 613-562-5785.

Participants at the Minto Sports Complex, at Montpetit Hall, or at Lees Avenue are required to pay parking fees. Note: Parking passes will not be issued to participants. It is their sole responsibility to find adequate parking.

All league rules are posted in the sport specific pages. Select the sport of which rules you would like to review. Participants are encouraged to verse themselves in their respective league rules.

If a medical emergency occurs, it is important to have an emergency protocol in place. League Supervisor and Assistant Coordinators have an outline of the necessary procedures to follow, thus ensuring the safety and security of all players. An emergency protocol will help those involved handle the situation in an efficient and safe manner. It is important that each participant receiving this information reads over the next section carefully and be aware of the procedures provided.

In the case of a medical emergency:

• Match play should be immediately ceased by the official(s) on hand.
• If the incident appears life-threatening, the team captain must send for immediate help from the Client Services desk and inform them of the situation.
• If the incident appears minor, and the League Supervisor is not present, the team captain must be sent to find him/her.
• Protection Services (ext. 5411) should be notified directly if there is no Supervisor or Client Services Rep. available.
• The League Supervisor can assess the nature of the injury and determine whether additional medical help is required.
• All players not involved must return to their respective benches.
• The person(s) administering First Aid/CPR (if necessary), whether it be the League Supervisor or Client Services Representative, must fill out the accident report (a detailed medical document on the injured party’s condition.)
• The team captain is in charge of collecting all the necessary information from the injured party (or parties), if conscious, and filling out an incident report (an outline of how, when, and where the incident happened, recalling who was involved and what was done - includes a sketch).
• If the injured party(s) is unconscious, the team captain may have either the referee or a third party provide the necessary information (have another witness review the information and initial to ensure it is valid).
• Those present with the injured party should do everything possible to relax the player and keep other players or spectators from crowding the incident.
• In the case that a player can be safely removed from the playing area, he/she should be cared for on the sidelines until other help arrives or he/she is able to leave safely.
• If you see blood on the playing surface or ground, use the spill kit (at the desk) to clean before resuming play.
• Once the situation has been taken care of, officials may resume regular game play.
• Due to time constraints, no lost time will be made up at the end of regulation time.
• League supervisors and team captains must always notify the front desk if a medical kit is required.
• League supervisors must initial all forms once completed.

In the event that a player, official, or supervisor would like to file an appeal over a dispute, a concern, etc. he/she must follow the Sports Services Appeal Procedure. An Appeal Procedure has been set up to provide fair opportunity to all those involved with the Intramural program. The procedure also limits any confusion on the steps taken, and further provides uniformity to the process.

APPEALS CONCERNING DISIPLINE (IE: SUSPENSIONS) WILL NOT BE CONSIDERED!

Step 1
Fill out and print an Appeals, Suggestions and Complaints Form (ASC) which is also available from the League Supervisor or the Intramural office (MNT 102).

Step 2
Deliver the Form to the League Supervisor or Assistant Coordinator in a timely manner. Ensure that the sport, the time of the game and the dare submitted are well written on the form

Step 3
The Assistant Coordinator and Head Referee meet to discuss a possible resolution in a timely manner. (The League Supervisor may be involved depending on the situation). The resolution process can involve meetings and interviews with all parties, including the players involved.

Step 4
The Assistant Coordinator and/or the Head Referee and/or the League Supervisor meet to discuss the final decision. The party (or parties) involved will be notified by an Assistant Coordinator of the final decision.

ALL decisions made after the appeal are FINAL.

To ensure healthy and safe participation in physical activity, Sports Services encourages you to assess your health before undertaking any new sport or activity.

“Being more active is very safe for most people. However, some people should check with their doctor before they start becoming much more physically active.” (Canadian Society for Exercise Physiology, 2002)

If you are between the ages of 15 and 69, Sports Services asks that you answer the seven questions in the PAR-Q form (physical activity readiness questionnaire) to determine if you should check with your doctor before you start being more active. If you are older than 69 years, you should consult your doctor before undertaking any new activities.

Click here to access the PAR-Q & YOU form and to other forms from the Canadian Society for Exercise Physiology.

The following documents are available for registration and organizational purposes.

• Registration Form
• Roster Modification Form

• Appeals, Suggestions and Complaint (ASC) Form
• Incident Report