Procure-to-Pay Reengineering

Conference room

Project purpose

The Procure-to-Pay (P2P) Reengineering project aims to simplify, modernize, connect and standardize procurement and payment processes to make them more user-friendly and efficient.

In 2019, the University launched the Administrative Processes Modernization Program to transform its finance, HR and procurement functions. The program comprises several projects, all aiming to improve our administrative processes. Although procurement and payment processes have improved over the years (e.g., digitization of certain activities), practices and tools still vary at the University. Consultations conducted as part of the Modernization Program highlighted P2P as an area of focus.

Objectives

This project specifically seeks to:

  • Standardize practices by reducing unique workflows and finding common ways of working
  • Improve the end-user experience by making P2P processes smoother, more consistent, and simpler
  • Identify technology gaps by recommending additional enhancements and capabilities that meet client needs
  • Improve cycle times by modernizing and simplifying procurement and payment processes
  • Reduce or eliminate non-value-added activities that consistently require manual data entry, correction, repetition, excessive controls or approvals, so that support staff working in procurement and payment services can spend more time managing exceptions, advising clients, and delivering value
  • Facilitate access to corporate information

News and updates

Project rollout

In the weeks following the workshops, the hired consulting firm will submit recommendations for improvements based on industry best practices and the University organizational context. The project team will then prioritize the proposed recommendations and launch a second phase to deploy quick wins and plan for more complex improvements. 

Committees and groups involved

Project sponsors
  • Renée Guénette
    Director, Financial Accounting
    Financial Resources
  • Monica Mendoza
    Senior Director and Chief Procurement Officer
    Financial Resources
Steering Committee
  • Philippe-Thierry Douamba
    Chief of Staff
    Office of the Vice-President, Research
  • Silvana Gandolfini
    Chief Administrative Officer
    Faculty of Engineering
  • Renée Guénette
    Director, Financial Accounting
    Financial Resources
  • Cynthia Irakoze
    Director, Administrative Services
    Office of the Vice-President Academic and Provost
  • Sylvie Lafontaine
    Director, Business Management
    Facilities
  • Jean-François LeMay
    Director, Financial Services
    Faculty of Medicine
  • Josée Maisonneuve
    IT Manager, Administrative Processes Modernization Program
    Financial Resources
  • Monica Mendoza
    Senior Director and Chief Procurement Officer
    Financial Resources
  • Daniel Trottier
    Senior Director, IT Solutions
    Information Technology
Project Team
  • Suzanne Arcand
    Application Manager, Administrative Processes Modernization Program
    Financial Resources
  • Valérie Domingue
    Procurement Manager — Operations Section, Procurement
    Financial Resources
  • Scott Himes
    Project Manager and Business Analyst, Administrative Processes Modernization Program
    Financial Resources
  • Diane Landriault
    Project Manager, Administrative Processes Modernization Program
    Financial Resources
  • Ana Lopes
    Procurement Manager — Research, Procurement
    Financial Resources
  • Anne-Marie Maheu
    Purchasing Manager
    Faculty of Medicine
  • Marie-Josée Ménard
    Manager, Purchasing and Science Store
    Faculty of Science
  • Valérie Michaud-Lal
    Change Management Specialist, Administrative Processes Modernization Program
    Financial Resources
  • Sophie Racine
    Manager, PRS Procurement Office
    Facilities
  • Alain Sauvé
    Manager, Accounting
    Financial Resources
  • Benoit Séguin
    Chief Admnistrative Officer
    Student Life
  • Anne Simard
    Procurement Systems Support Manager, Procurement
    Financial Resources
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