Last updated on 2025-07-25.
Parent responsibilities
- Communicate all important medical/allergy conditions to the camp administration and to the participant’s instructor. As a safety precaution, we ask that parents of participants who may suffer from a life-threatening medical condition or allergic reaction submit a Medical Information Form on the first Monday morning of the first week. We also ask that parents also take the time to brief the camp instructors about their child’s health conditions.
- Communicate any behavioural condition with the instructor. It is important to communicate all behavioural conditions that your child may have to the instructor. This ensures that the instructor can take all the necessary measures to create a safe environment for your child and for all other participants.
- Respect drop-off and pick-up times. Children are dropped off in the morning between 8:00 and 9:00 a.m. and are collected between 4:00 and 5:00 p.m.Our instructors are unable to stay with any participants after camp hours.
- Sign participants in and out. All parents must Sign In and Sign Out their child on arrival and departure. For a child to Sign Out on their own, they must be at least 12 years old and the parent must have provided this authorization when registering online. To change this, contact the camp administration by email, by phone or in person.
- Provide a peanut-free/nut-free lunch. All participants must bring a peanut-free/nut-free lunch every day. Once they’ve signed in, participants aren’t allowed to purchase a lunch from the SITE cafeteria (including the Tim Hortons) or from vending machines on campus.
- Pizza from Domino’s will be provided to all children on Friday at no extra charge. Please note that we will not be able to offer substitutions for dietary restrictions (gluten, lactose, etc.) regarding pizza.
- STEM & Sports Lunch: Lunches will be provided for the STEM & sports camp. STEM & Sports campers will be eating in the University’s cafeteria, Mondays to Thursdays. As per University’s policy outside food is not allowed in the cafeteria, therefore campers are unable to bring in their own food. On Fridays, campers will eat pizza in their classroom.
- Ensure your child has running shoes and long pants every day. It is essential that participants wear toe-covering shoes to protect their feet. In addition, according to university rules, all participants must bring a pair of pants to access the laboratory. They can keep their pants in their backpacks, as long as they have them with them at all times during the week.
- Pack sunscreen. Please ensure that your child brings and applies sunscreen before participating in outdoor activities throughout the week, weather permitting.
- Keep electronic devices and collectibles at home. Please leave all Nintendo, cell phone and any other expensive electronic devices at home. We aren’t responsible for lost or stolen devices.
Pick-up and drop-off procedures
IMPORTANT: Please inform us by email or phone if your child will be late or absent, or if you need to pick them up early. Due to the nature of our camps, we require advance notice to accommodate early pick-ups. Thank you for your co-operation.
At the University of Ottawa
- Drop-off is between 8 a.m. and 9 a.m., while pick-up is between 4 p.m. and 5p.m. at the SITE building entrance, 800 King Edward Avenue.
- Free parking is available at Mann Garage (801 King Edward Avenue, entrance on Mann Ave.) and Lot M (40 Mann Ave., across from Mann Garage) during the designated drop-off and pick-up times (8:00 to 9:00 a.m. and 4:00 to 5:00 p.m.). You must display the parking pass included in your confirmation email visibly in your vehicle. Parking outside designated areas is discouraged and done at your own risk.
At our Orleans, Barrhaven or Kanata camps
- Drop-off is between 8:30 a.m. and 9 a.m., while pick-up is between 4 p.m. and 4:30 p.m.
Fast Pass and Trusted Guardian List:
Parents/Guardians may use the Fast Pass QR code provided via email or be listed as a trusted guardian to facilitate a smooth drop-off and pick-up process.
If neither the Fast Pass nor trusted guardian status is available, parents/guardians must present a valid photo ID at the admin desk for verification before collecting their child.
All parents/guardians dropping off or picking up a child must have a valid photo ID.
Participant rules
- Respect all participants and instructors – no violent behaviour or verbal abuse. Everyone deserves to have fun without worrying about disruptive participants. We don’t tolerate violent or abusive participants; those who engage in those behaviours will be sent home immediately. If such behaviour continues throughout the camp, the administration reserves the right to remove the participant from the program.
- Respect the materials, classrooms and labs. The University of Ottawa and rented schools lend us classrooms, labs and equipment. We must respect this privilege. For safety reasons, participants who fail to follow rules regarding equipment won’t be allowed to take part in related activities.
- Listen to the instructor and stay with them at all times. Participants must remain with their designated instructor and follow their instructions at all times. This is essential for ensuring safety and smooth operation of the activities. Participants who do not comply with these guidelines will not be allowed to take part in science and engineering activities.
Rules for volunteers
- Inform camp administration of any important medical or allergy information. We require that volunteers with life-threatening allergies or medical conditions fill out a medical information form on the Monday morning of the first week of camp.
- Arrive and leave on time. Please arrive early for your 8:30 a.m. to 4:30 p.m. volunteer shift. You must remain with your assigned instructor throughout your volunteer shift; we’re counting on your help and participation. A parent or legal guardian must inform the administrators of any requests to leave before 4:30 p.m. If you arrive late or leave early you will not receive your full hours for the week.
- Sign in and sign out. You must sign in at and sign out on with an instructor. We use the sign in/sign out to track your volunteer hours and know whether you’re on campus.
- Refer to the volunteer code of conduct. Review the code of conduct for volunteers — it’s your volunteering contract. We’ll email it to you.