Note
The minutes of the Undergraduate Curriculum Committee are available to Faculty members and students. Please send an email to [email protected]
Mandate
The Undergraduate Curriculum Committee (UCC) is responsible to:
Membership
The UCC shall be composed of:
The quorum shall consist of one third of the voting faculty members and one third of the students’ representative voting members.
Committee | Revised Approval Date |
---|---|
Undergraduate Curriculum Committee | April 02, 2015 |
Faculty Council | June 16, 2015 |
Executive Committee of the Senate | N/A |
UGME Covid-19 Contingency Planning Committee | July 28, 2020 (revision) |
Faculty Council | August 25, 2020 |
The Preclerkship Subcommittee acts in an advisory capacity to the Undergraduate Curriculum Committee of the Faculty of Medicine and to the Vice-Dean, UGME. It addresses all issues pertinent to the delivery of the Undergraduate Education Program in years I and II of the curriculum (Preclerkship). The scope of the activities of the Preclerkship Subcommittee will encompass, but is not limited to, the following areas:
The Preclerkship Subcommittee shall be composed of:
The quorum shall consist of one third of the voting members.
The Clerkship Committee (CC) is a Subcommittee of the Undergraduate Curriculum Committee (UCC) and acts in an advisory capacity to UCC and to the Vice-Dean, Undergraduate Medical Education (UGME).
The CC addresses issues pertinent to the design, development, implementation and assessment of the Clerkship UGME Program (years 3 and 4 of UGME at uOttawa).
The CC collaborates with community and hospital sites as well as distributed medical education (DME) partners who welcome and instruct clerkship students in their learning environments. The scope of the CC includes, but is not limited to, the following areas:
The Clerkship committee shall be composed of:
The quorum shall consist of one third of the voting members.
Committees | Revised Approval Date |
Undergraduate Curriculum Committee | October 20, 2022 |
Faculty Council | November 8, 2022 |
Executive Committee of the Senate | N/A |
The Curriculum Content Review Committee (CCRC) is a subcommittee of the Undergraduate Curriculum Committee with the responsibility to conduct timely and systematic reviews, revise the content ion and evaluate the curriculum’s structure and intended outcomes to ensure it is current, coherent, coordinated, and fulfills the Undergraduate Medical Education (UGME) program objectives of the Faculty of Medicine. All proposals for curricular change including new or revised content, format, educational design and sequencing must be approved by this committee. Its mandate is to:
The Curriculum Content Review Committee (CCRC) shall be composed of:
When issues require further clarification, one or more guests shall be invited to the meeting(s).
The quorum shall consist of 50 percent of the voting members.
Committee | Revised Approval Date |
---|---|
Curriculum Content Review Committee | October 15, 2021 |
Undergraduate Curriculum Committee | October 28, 2021 |
Faculty Council | November 9, 2021 |
Executive Committee of the Senate | N/A |
The Undergraduate Medical Education (UGME) Competence Committee is a sub-committee of the Undergraduate Curriculum Committee with the responsibility to oversee the assessment and education of EPAs within the MD Program. Using the descriptions established for the nationally established Entrustable Professional Activities (EPAs), this subcommittee will provide a longitudinal review of each student’s progression towards meeting the expectations established for each EPA and providing students with formative feedback. The UGME Competence committee will not replace the mandates established for the Pre-Clerkship and Clerkship Promotions committees.
Its mandate is to:
Establish and maintain a process for regular, systematic and transparent reviews of each students’ progress towards demonstrating the behaviours expected for the achievement of each EPA.
A UGME Competence Committee will be formed for each cohort of medical students. The members of each UGME Competence Committee members will be appointed by the Director, Competency-based Medical Education.
The members of each Undergraduate Medicine Competence Committee will be composed of:
Twenty-one faculty members in the Faculty of Medicine including a minimum of six members that are fluently bilingual for each student cohort in the MD Program.
The UGME Competence Committee will provide an annual report to the:
UGME Competence Committee members will be appointed to serve a 4-year term with an opportunity for renewal once.
The Director of Competency-based Medical Education will chair all Competence Committee meetings. Each Competence Committee member will present a summary of each assigned student twice per year. Meetings will be face-to-face with options for virtual participation.
There should be at least 50% attendance from members of the Competence Committee to achieve Quorum.
Committee | Approval Date |
---|---|
Faculty Council | August 29, 2022 |
The Program Evaluation Subcommittee will be tasked with the collection and analysis of quantitative and qualitative data on the curriculum’s content, educational design, effectiveness, organization and outcomes to inform decision-making at all levels of the MD Program.
The Program Evaluation Subcommittee will be tasked with:
The Program Evaluation Subcommittee will be chaired by the Director, Program Evaluation. The Program Evaluation Subcommittee will include the following voting members:
Non-voting members will include:
All appointed members will normally serve a two-year term, renewable once. Membership will be staggered to ensure a regular turnover.
The Program Evaluation Subcommittee will ordinarily meet monthly. Quorum shall consist of the presence of one third of voting members.
Agreement on the recommendations will be reached by a process of consensus.
The Program Evaluation Subcommittee will report at least annually to the Curriculum Content Review Committee.
Members are required to declare at the beginning of a virtual or face-to-face meeting or in writing to the Chair prior to a meeting, any conflicts of interest (actual or perceived) that could influence their ability to assess any matter being considered by the subcommittee. Members with a conflict of interest will not participate in discussions or decisions related to the matter in question.
The Program Evaluation Subcommittee will be provided with administrative support from a member of the staff of the AEC Office appointed by the Supervisor. Additional support from research assistants may be required to complete approved projects.
Agendas and minutes of subcommittee meetings are to be distributed to the sub-committee members by administrative staff. Minutes are normally distributed electronically to all members within one week of meetings.
The subcommittee will review its membership, terms of reference, rules and procedures at least every three years, and as necessary. The Chair will report the results of the review to Undergraduate Curriculum Content Review Committee.
The undergraduate medical education policies are posted to Policies and Procedures page.
8.2 Use of Program and Learning Objectives
The faculty of a medical school, through the curriculum committee, ensure that the formally adopted medical education program objectives are used to guide the selection of curriculum content, to review and revise the curriculum, and to establish the basis for evaluating program effectiveness. The learning objectives of each required learning experience are linked to the medical education program objectives.
8.3 Curricular Design, Review, Revision/Content Monitoring
The faculty of a medical school are responsible for the detailed development, design, and implementation of all components of the medical education program, including the medical education program objectives, the learning objectives for each required learning experience, and instructional and assessment methods appropriate for the achievement of those objectives. The curriculum committee oversees content and content sequencing, ongoing review and updating of content, and evaluation of required learning experiences, and teacher quality. The medical education program objectives, learning objectives, content, and instructional and assessment methods are subject to ongoing monitoring, review, and revision by the curriculum committee to ensure that the curriculum functions effectively as a whole such that medical students achieve the medical education program objectives.
8.4 Program Evaluation
A medical school collects and uses a variety of outcome data, including national norms of accomplishment, to demonstrate the extent to which medical students are achieving the medical education program objectives and to enhance the quality of the medical education program. These data are collected during program enrollment and after program completion.
Committee | Revised Approval Date |
---|---|
Curriculum Content Review Committee | October 22, 2021 |
Undergraduate Curriculum Committee | October 28, 2021 |
Faculty Council | November 9, 2021 |
Executive Committee of the Senate | N/A |
The scope of the activities of the Evaluation Subcommittee will encompass, but is not limited to, the following areas:
The Evaluation Subcommittee shall be composed of:
The quorum shall consist of one third of the voting members.
The scope of the activities of the Electives Subcommittee will encompass, but is not limited to, the following areas:
The Electives Subcommittee shall be composed of:
The quorum shall consist of one third of the voting members.
The scope of the activities of the Clinical Skills Subcommittee will encompass, but is not limited to, the following areas:
The Clinical Skills Subcommittee shall be composed of:
The quorum shall consist of one third of the voting members.
The Social Accountability Leadership Subcommittee, reporting to the Undergraduate Curriculum Committee, will shape the social accountability direction of UGME. The scope of the activities of the Social Accountability Leadership Subcommittee will encompass, but is not limited to, the following areas:
The quorum shall consist one third of the voting members.
Committee | Approval Date |
Undergraduate Curriculum Committee | February 4, 2016 |
Revised | December 21, 2017 |
Faculty Council | March 15, 2016 |
Determine, at the request of Academic Success Service (SASS)-Academic Accommodations for a medical student or an applicant to the MD program, reasonable accommodation, pursuant to the Ontario Human Rights Code, to demonstrate the required Essential Skills and Abilities to succeed in the MD Program. The goal is that students meet the required objectives of the program and to ensure fairness to all students in the program.
This determination will consider that students or prospective students must also be eligible to take the Medical Council of Canada Qualifying Examination Part I and II licensing examinations in order to practice medicine in Canada.
Membership
Assistant Dean Student Affairs (chair) (voting member)
Faculty Ethicist (voting member)
SASS representative (voting member)
Faculty clinician (voting member)
Counselor from Student Affairs Office (non-voting member)
Supervisor of Academic Services - Pre-Clerkship (non-voting member)
Supervisor of Academic Services - Clerkship (non-voting member)
Other experts may be asked to contribute, on a case by case basis, at the discretion of the Chair.
The Committee recommendations will be brought to the Academic Success Service (SASS)-Academic Accommodations.
A quorum will consist of the chair plus any two voting members.
In specific circumstances with urgent situation, where quorum cannot be obtained, the Assistant Dean Student Affairs in consultation with the learning specialist at (SASS)-Academic Accommodations can make a decision. Any ad hoc decisions would be reported to the committee membership for discussion and further action as needed.
Approved by
Advisory Board: October 21, 2008
Faculty Council: December 17, 2008
Committee on Undergraduate Studies: January 15, 2009
SAC committee: September 28, 2018 (revision)
UCC approval: November 15, 2018 (revision)
Faculty Council: December 5, 2017 (revision)
SAO and SASS: May 21, 2020 (revision)
Contingency planning committee (UCC): May 26, 2020 (revision)
Faculty Council: June 2, 2020 (revision)
The Student Promotion Executive Committee will recommend to Faculty Council as to whether students should be:
A quorum shall consist of the Chairperson plus any three voting members.
Committee Approvals | Date Revised |
Faculty Council | February 27, 2019 |
Council on Undergraduate Studies | n/a |
Faculty Council | January 11, 2022 |
Executive Committee of the Senate | n/a |
The Student Affairs Advisory regroups 8 SAO student advisors, one for each cohort and language stream, as well the three Vertical mentorship program student-coordinators, the student mentorship center coordinator and as ex-officio position, the VP Community Health, as they are responsible for all student interest groups.
The student advisors serve for the 4 year duration of their training, are recruited for each of the two Year 1 classes, anglophone and francophone, on the basis of an application, CV, letter of motivation and interview. They are responsible for reporting to SAO, on behalf of their cohort, the opinions, feedback and ideas of their constituents as they relate to the Student Affairs mandate.
The Vertical mentorship program student-coordinators are also members and are recruited with the same scrutiny at the end of their 1st year of study to transition to become student leaders of this program during their 2nd year.
This committee is a standing committee of the Faculty Council of the Faculty of Medicine. Its mandate is to hear any academic appeal by a student or postgraduate trainee registered within the Faculty of Medicine. The Faculty Council Appeals Committee reports to the Dean who shall inform the Faculty Council of the cases that it received. The decisions of this committee may be appealed according to the University's Senate Appeal’s procedure.
Note: Faculty, student and trainee members will be appointed by the Faculty of Medicine Nominating Committee.
This Committee will meet eight (8) times a year from September to June, or at the prerogative of the Chair. Quorum will be five (5) members, at least one of which must be the Chair or Vice-Chair and at least one of which must be a student or trainee. If the appeal is from an MD student, at least one member of UGME leadership must be present.
A member of the Committee should recuse him or herself when dealing with an appeal where the member was materially involved in the completion of an evaluation and/or made a recommendation and/or rendered a decision in the matter, which is the subject of the appeal. Members should also recuse themselves from a particular appeal where they feel that, in the circumstances, they are not sufficiently objective to evaluate the appeal.
In relation to the Faculty of Medicine education programs, and on behalf of the Faculty Council, the Committee:
Inform the appellant of the date, time and place of the hearing of the appeal;
Inform the appellant that, should she/he decide not to attend the hearing on the date and at the time and place aforesaid, the Committee may proceed in her/his absence, and the appellant will not be entitled to any further notice of the proceedings, except for notice of the decision of the Committee.
The Faculty Council Appeals Committee may:
The minutes of the Faculty Council Appeals Committee will include the date and time of the appeal, those present, a brief summary of the appeal, and the Committee’s decision and reasons.
The Chair of the Faculty Council Appeals Committee will prepare annually a written report to be presented at the Faculty Council summarizing the activities of the Committee and its decisions, without disclosing the name(s) of the student(s) or trainee(s) involved, and any recommendations.
Decisions of the Faculty Council Appeals Committee are final and binding as far as the Faculty of Medicine is concerned. A student or trainee may appeal the decision of the Faculty of Medicine Faculty Council Appeals Committee to the University’s Senate Appeals Committee. To do this, the student or trainee should consult the Office of the Vice-Rector Governance concerning the preparation and submission of such an appeal and the applicable deadlines.
The documents provided to the Committee at meetings shall be retained by the Chair of the Faculty Council Appeals Committee. All deliberations of the Committee and all information received by the Committee shall be confidential except for such disclosure as is necessary for the Committee’s Reports.
Committee | Date |
---|---|
Faculty Council | February 27, 2018 |
Executive Committee of the Senate | March 20, 2018 |
The minutes of the Undergraduate Curriculum Committee are available to Faculty members and students. Please send an email to [email protected]