The Library is updating the admissibility criteria for the Library Shared Support Fund. This change is being made after analysis of uOttawa publication patterns, due to the increasing and unsustainable costs of the author-pays model, and in light of recent budget constraints.
The Library strives to maintain a balanced approach to open access investments, focusing on equitable and sustainable options for open access publishing beyond article processing charges.
For 2023-24, the Library will re-examine whether to continue the direct funding of article processing charges through the Library Shared Support Fund.
Admissibility Criteria (updated May 2023)
Please note that we have updated the admissibility criteria for the Library Shared Support Fund. The following criteria will take effect May 2023:
- Maximum $750 coverage for article processing charges per approved applicant for 2023-24.
- Limit of 2 grants per applicant per year.
- Applicant must be a corresponding author affiliated with the University of Ottawa (faculty member, researcher, staff, current graduate student, postdoctoral fellow and / or adjunct professor affiliated with uOttawa).
- Article must be peer-reviewed.
- Coverage only accepted for publications in fully OA journals:
Applications will continue to be received until April 2024, or until funds have been fully committed.
Application and reimbursement
- Apply for Library Shared Support Fund here.
- Applicants will normally receive an email approving or denying their funding request within 5 business days.
- Approved applicants will receive details of the documentation required for reimbursement.
- It is the author’s responsibility to pay the publisher invoice in its entirety and submit the required documentation to be reimbursed.
- The Library reserves the right to refuse applications in which the publisher is deemed predatory. See criteria on deceptive publishers for more information.
- The fund only covers the costs associated with open access publishing. Costs for reprints, submission fees, colour illustration fees, page charges, administrative charges, and other fees are not applicable.
Alternative options for authors
The following options enable authors to comply with various open access policies, like the Tri-Agency Open Access Policy on Publications.
- Authors can deposit their publications in uOttawa’s institutional repository without cost, to provide open and permanent access to uOttawa scholarship and ensure wider dissemination and increased visibility.
- Authors can take advantage of publishers’ discounts negotiated by the Library to publish in open access. The Library has recently confirmed its participation in several agreements that allow authors to publish open access without paying an article processing charge, or for a discount.
- When possible, publish in journals without article processing charges.
- We always encourage authors to choose to publish in journals that allow authors to retain copyright.
Please contact your research librarian or Scholarly Communication Librarian, Leigh-Ann Butler, for publishing advice.
Please refer to our website for more information on the range of open access initiatives supported by the Library.