Conference Travel Grants

Please note that this procedure is under review, a new application procedure will be announced in Fall 2019.


If you are planning to present a publication directly related to your thesis at a conference, you may be eligible for a travel grant. Eligible students include Master’s with thesis option students; Master’s with Research Paper option students; doctoral students and students enrolled in a “fast-track” program, subject to the availability of funds. Consult the relevant section below for more details on eligibility criteria.

Objectives

The Institute of the Environment recognizes the importance of sharing the research findings of master's students, P.hD students. and fast-track students with the broader scientific community. To this end, they award travel grants to these individuals so that they can present the results of their research at major conferences. The program also provides an opportunity to exchange ideas with other researchers in one's field.

Consult the relevant section below for more details on eligibility criteria, conditions and deadlines for the travel grant.

Value

  • Master's students: Maximum amount of $500
  • Ph.D. and fast-track students: Maximum amount of $750

Master's students

Eligibility

Master's students applying for a conference travel grant must:

  • Be registered full time in either the thesis or research paper option of our Master’s of Environmental Sustainability program at the time of the conference;
  • Present their research at the conference within the first nine terms from their initial registration in the Master's program.
  • *If you are a Master’s student applying for a travel grant during CO-OP, you may need to provide additional documents.
Conditions
  • A student can only be awarded one grant through the completion of their program;
  • This grant can only be used to cover the cost of transportation (train, plane, bus, taxi, kilometers or other), and/or accommodation, and at the most economical rate possible. No other travel expenses are eligible;
  • Conferences taking place in the Ottawa-Gatineau area are not eligible;
  • The publication and presentation must deal with research results obtained during the current program;
  • The applicant must be the first author (as listed on the official publication or conference documents) and the presenter;
  • The applicant must obtain a financial contribution for the trip (a minimum of $100 is required) from their supervisor.

Ph.D. and fast-track students

Eligibility

Ph.D. students applying for a conference travel grant must:

  • Be registered full time in a Ph.D. program at the time of the conference;
  • Have completed at least two terms in their Ph.D. program;
  • Present their research at the conference within the first 15 terms from their initial registration in the Ph.D. program (the first term of the transfer to Ph.D. is taken as reference for fast-track students).
Conditions
  • A maximum of two grants can be awarded to a student in a regular Ph.D. program through the duration of their program;
  • A maximum of two grants can be awarded to a student who fast-track into a Ph.D. program, including any conference travel grant received while being registered in a Master's program;
  • This grant can only be used to cover the cost of transportation (train, plane, bus, taxi, kilometers or other), or accommodation, and at the most economical rate possible. No other travel expenses are eligible;
  • Conferences taking place in the Ottawa-Gatineau area are not eligible;
  • The publication and presentation must deal with research results obtained during the current program;
  • The applicant must be the first author (as listed on the official publication or conference documents) and presenter;
  • The applicant must obtain a financial contribution for the trip (a minimum of $100 is required) from their supervisor.

Deadline

  • All applications must be submitted 30 days before the first day (official date) of the conference. No application will be considered eligible if received by the Institute of the Environment after the beginning of the conference.
  • Only complete applications will be processed. Incomplete applications will be rejected. It is the sole responsibility of the student to ensure that all the required documentation, confirmation of financial contribution, and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
  • Students can submit only one application per publication and per conference.

Procedure

  1. Submit the complete and signed application form and all supporting documents to the Institute of the Environment, Stewart Building, 1 Stewart (room 301) Ottawa, ON, Canada K1N 7M9. You can also submit your application by email by sending clearly scanned documents to envirograd@uottawa.ca
  2. Wait for the acceptance or refusal letter from the Institute of the Environment (copies will also be sent to the supervisor, Human Resources Service and the GSAED).
  3. After the conference, complete the request for reimbursement of travel expenses form and return it, along with original receipts (including boarding passes) and a proof of attendance at the conference, to envirograd@uottawa.ca. Include a proof of exchange rates used if appropriate.
  4. The applicant will receive the reimbursement. The amount awarded is the lowest between:
    1. the actual cost of the transportation; or
    2. accomodation​​​​​​

Supporting documents to be submitted with the application (prior to the conference) 

  • A complete and signed application form with confirmed financial contribution and a detailed recommendation from the supervisor;
  • An abstract of the publication to be presented;
  • A formal indication of the list of authors (cover page of publication or extract from the conference documentation or exchanges with the conference organizers that evidence the relevant publication and the list of authors);
  • A written proof that the publication has been accepted for presentation at the conference (issue by the conference organizers);
  • *If you are a Master’s student applying for a travel grant during CO-OP, you may need to provide additional documents.

Download the form

Master's Student Travel Grant Application Form (PDF)
Ph.D. and fast-track Students Application Form (PDF)

*The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

Back to top