PRECLERKSHIP  

Preclerkship students are identified as needing academic counselling based on their examination results should their mark fall at or below 2 standard deviations from the class average.   Students are notified by email of the need for mandatory academic counseling at the time their exam marks are released.  

Students must schedule an appointment with their Preclerkship Director as soon as possible after receiving notice to discuss their performance to help identify issues that caused them difficulties with the exam and to identify resources to help them overcome these difficulties.  At the meeting the student signs a confirmation letter indicating the date that the meeting has taken place.

Students who have been identified as needing counselling must also attend the examination review session. The Undergraduate Medical Education Office informs students of the date/time. Students have to confirm their participation with the coordinator for the relevant year.

CLERKSHIP

Written examination performance requiring counselling:

1. Identifying the students:  Clerkship students are identified as needing academic counselling based on their examination results should their mark fall at or below 2 standard deviations from the class average. 

2. Informing the students: Students are notified by email by the UGME Office of the need for mandatory academic counselling when they receive their examination marks.

3. Meeting with Rotation Director:  Students must schedule an appointment with their Rotation Director as soon as possible after receiving notice to:

   1. Review their examination

   2. Discuss their performance

   3. Help identify issues that caused them difficulties with the exam

   4. Identify resources to help them overcome these difficulties. 

At the meeting the student signs a confirmation letter indicating the date that the meeting has taken place and this is forwarded to the UGME Office.  

Written examination failure

1. Identifying the students:  Clerkship students are identified as needing academic counselling based on their examination results should their mark fall at or below 2 standard deviations from the class average. 

2. Informing the students: Students are notified by email by the UGME Office of the need for mandatory academic counselling when they receive their examination marks.

3. Meeting with Rotation Director:  In the event of a written examination failure, the clerkship student is required to undergo the same process outlined in the written examination performance requiring counselling above.  

4. Meeting with Clerkship Director:  The student must also meet with the Clerkship Director to
   1. Review their performance
   2. Identify potential issues contributing to difficulties
   3. Become oriented to supporting resources
   4. Review the process of remediation. 

Clinical Rotation Failure

1. Discussion of clinical failure occurs anonymously at the clerkship promotions committee.
2. A remediation plan is proposed by the rotation director. 
3. The remediation plan is reviewed, and/or modified and passed at SPEC and other supports are identified as needed.
4. All students requiring clinical remediation will meet with the clerkship director to review the clinical remediation plan and allocate academic supports if required.
5. All students also meet with the Rotation Director prior to implementation of the clinical remediation.