A student who is dissatisfied with the result of a summative evaluation may request a review of the evaluation result. To this end the following procedures shall be respected:
The student is encouraged first to approach the appropriate director.
If concern still persists, the student may submit to the Vice-Dean of UGME a written request for revision which must be made within ten working days from the day following the release of the marks and/or evaluation. Such a request shall identify:
the course or clinical rotation in question;
the tutor or clinical supervisor whose evaluation is in question;
a statement of the grounds of the review.
A copy of the student’s request shall be forwarded to the chairperson of the multidisciplinary course, the link period or the clinical rotation.
A review committee shall be appointed by the Dean and shall consist of a Chairperson, three qualified Evaluators from the Faculty at large and the Chairperson of a department not involved in the appeal. Except when circumstances make it desirable or necessary, the original evaluator will not be appointed to the committee. The Vice-Dean of UGME should be available as a non-voting resource person for the review committee. The committee will re-evaluate the student’s performance in the course, link period or clinical rotation. The committee will have at its disposal the results of the formative and summative evaluations in questions, written narratives of the tutor’s performance, and all other relevant documents in order to form an impartial opinion of the person’s performance. The committee, in the light of all evaluations, shall determine the revised result, which may be identical, lower or higher than the original results.
The review committee shall report its decision to the Dean, who shall inform the student, the Tutor or the Clinical supervisor and the Faculty Council. It shall also provide the result of the review within a reasonable time. An appeal of the review committee’s recommendation may be made to the Faculty Council. Such an appeal must be made within two weeks of the date of the letter informing the student of the review committee’s decision. A copy of the appeal shall be sent to the Dean’s office. The Dean shall inform the student along with the Tutor or Clinical supervisor of the final decision. A student may appeal the Faculty Council’s decision to the Executive Committee of the Senate for the study of individual cases, on the grounds that due process was not properly followed.