1.1 Definitions of full-time and part-time status
A full-time student must:
a) have been admitted to a graduate program as a full-time student;
b) be pursuing his studies as a full-time occupation;
c) identify himself as a full-time graduate student;
d) be designated by the University as a full-time graduate student;
e) be geographically available and visit the campus regularly. Without forfeiting full-time status, a graduate student, while still under supervision, may be absent from the University (e.g. visiting libraries, doing field work, attending a graduate course at another institution, etc.) provided that, if any such period of absence exceeds four weeks in any one session, written evidence shall be available in the student's file to the effect that the absence has the approval of the Director of Graduate Studies. The absence must be approved by the FGPS;
f) be considered to be a full-time graduate student by his program and his thesis supervisor (if applicable); and
g) be registered and pay full-time fees.
All registered graduate students who do not meet the requirements of full-time status as defined above are part-time graduate students.
A part-time student must:
a) have been admitted to a graduate program as a part-time student; and
b) be registered and pay part-time fees.
Important note on the change of status
Unless otherwise stated in the program's specific regulations, a student may request a change of status. A student admitted and registered in a full-time program must complete his residence requirements before being able to request a change of status.
1.2 Number of credits permitted to part-time students
Unless otherwise stated in the program's specific regulations, part-time students cannot be registered in more than six credits per session. The following are the equivalent of six credits: thesis, major paper, research activity, comprehensive examination, thesis proposal or all other activities such as internships or recitals.
1.3 Full-time status and paid employment
a)The University considers that full-time students have their studies as their priority. Full-time employment may be compatible with full-time registration if the employment is in an area closely linked to the student's research. All full-time students must be available to participate in courses, seminars and the other activities required by their program, to conduct research, to interact with their research director, and to meet the goals set.
b) The University expects full-time graduate students to devote the majority of their time to their studies.
Full-time students who are participating in paid employment not directly related to their studies should work no more than an average of ten hours per week (to a maximum of 170 hours per session). The number of hours must represent the total time spent in connection with the employment. For instance, in the case of students employed as research or teaching assistants, correctors, demonstrators or part-time professors, it must include the time spent on preparation, grading, meeting students, or other related activities.
c) Thesis-related research work for which students receive a soft-funded research bursary does not count in the calculation of the limits mentioned above.
1.4 Registration limit
Unless otherwise stated in the program's specific regulations, students cannot register in two programs at the same time.
a) Occasionally, graduate students registered in a degree program may have valid reasons (for instance, illness with a medical certificate confirmed by a physician for a temporary interruption of their studies. Students who cannot meet the registration requirements of the FGPS must submit a request for a leave of absence in order to keep their name on the roll of degree candidates. The request must clearly spell out the reasons for the intended interruption of studies and must be approved by the student's research director and the Director of Graduate Studies in the academic unit. A leave of absence is counted as part of the time allowed for completion of degree requirements (see section F). The form entitled Request for leave of absence must be submitted with all required signatures before the closing date for registration of a given session.
When the approved leave of absence has expired, the student is expected to reregister. A leave of absence will, as a general rule, be granted for a maximum of three sessions for the duration of the program. Leave will be granted only when it is clear that the time remaining after the leave will suffice for completion of the program. Inactive students may not make any demands upon the resources of the University. They may not use computer or library facilities, attend courses, or expect advice from their research director.
b) A leave of up to one year is available on request for each birth or adoption occurring during the program. Students on such leave continue to have access to computer and library facilities, and those who request it will be granted an extension of up to one year of their completion time for each birth or adoption. See Section F.4.b) for further details on extensions. This leave is available to either parent. However, the total leave or extension time available is one year, both parents combined. Proof of the birth or adoption will be required. Where an external agency is involved, as in the case of visa students or those holding external scholarships or loans, such agencies should be consulted prior to applying for leave. Further details on leaves are available in academic units or from the FGPS.
1.6 Special student
Except for students registered under an agreement, the category of special student is intended for those who wish to take certain graduate courses without intending to complete a graduate degree and without being subject to the requirements of a particular graduate program. Special students may enrol in graduate courses provided they obtain the approval of the academic unit concerned. They must comply with regulations pertaining to the courses for which they register, such as prerequisites, attendance requirements, assignments, examinations, passing grades and deadlines.
Special students may enrol in a maximum of two three-credit courses or the equivalent per session, and will be enrolled on a part-time basis.
In the event that special students later apply for admission to a graduate degree program, provided they meet the admission requirements, they may request and, if the request is approved, receive credits for a maximum of two three-credit graduate courses, taken at the University of Ottawa or elsewhere.
Students whose undergraduate qualifications do not meet the admission requirements for a graduate degree program, and who wish to obtain the required qualifications, must register at the undergraduate level.
Students wishing to attend courses without completing assignments and writing examinations must register as auditors. Auditor status must be indicated at the time of registration, from the beginning of the session in which the course is offered. Changes from auditor to credit status, or vice versa, are not accepted after the closing date for course changes of the session concerned. For courses that have been audited, the student's official transcript will show the notation "AUD". Auditors are subject to the attendance requirements set for the course.