Enrollment/modification/cancellation of enrolment

Enrollment modification/cancellation

To submit a request for an enrolment modification/cancellation of course, you must submit the required document by Service Request

• Modification/cancellation of registration

Out of program course

To submit a request to enrol to an out of program course, you must submit the required documents in the same Service Request

• Course Attendance form
• Modification/Cancellation of Registration form
• Permission (email) from the professor teaching the course
• Permission from your supervisor (email or signed Course Attendance form

Directed Studies

To submit a request to enrol in a directed studies course, you must submit the required documents in the same Service Request

• Directed studies (PDF)
• Syllabus (including grading bases)
• Modification/cancellation of registration (PDF)

Ontario Visiting Graduate Student (OVGS)

To submit a request to enrol in a course at another Ontario University, you must submit the required documents in the same Service Request

Information Booklet for OVGS application

• Student Application Form
• Course Attendance form
• Modification/Cancellation of Registration form
• Permission (email) from the professor teaching the course
• Permission from your supervisor (email or signed Course Attendance form

Leave of Absence

Leave of Absence

To submit a request a leave of absence, you must submit the required documents in the same Service Request

• Request for leave of absence (PDF)
• Medical documentation (if applicable)

Request for Extension of the time limit

To submit a request for an extension of the time limit you must submit the documents in the same Service Request

• Request for extension of the time limit to complete the requirements for a graduate degree
• Annual Research Progress Report
• Letter of support from your supervisor
• A detailed plan of study (must include new timeline to completion)
• Graduate enrolment

Change of Classification (exception requests)

To submit a request to change classification, you must submit the required document by Service Request

Unless indicated otherwise in the specific regulations of the program student must keep the same classification that they were admitted with.

• Modification/cancellation of registration  
• Letter requesting the switch of classification with justification
• Letter from the supervisor supporting this request

Progress Report

Progress Report

To submit your Annual Progress Report you must attach the required document by Service Request

• Annual research progress report

Thesis Advisory Committee (TAC) Report

To submit your TAC Report you must attach the required document by Service Request

• Report of the thesis advisory committee

Nomination of Thesis Advisory Committee (TAC) Members

To submit the nomination of your TAC committee members you must attach the required document by Service Request

• Thesis advisory committee members

Permission to write or Permission to write by article

To submit your permission to write from your TAC committee you must attach the required document by Service Request

• Permission to write

or

• Permission to write a thesis by articles

Plan of study

Individual Study Plan (ISP)
PhD Epidemiology student only

To submit your Individual Study Plan (ISP) you must attach the required documents in the same Service Request

• Individual study plan
• Individual study plan Appendix

Plan of study

Seminar Report
BHC, CMM, MIC and NSC student only

To submit your Seminar Report you must attach the required document by Service Request

• Student seminar report

Comprehensive Examination

Comprehensive Examination
BCH, CMM, MIC and NSC PhD Students only

To start the Comprehensive Examination process, you must attach the required documents in the same Service Request and include the date of your Comprehensive Exam in the comment section.

• Comprehensive examiner nomination (PDF)
• Abstract

Transfer from MSc to PhD scheduling
BCH, CMM, MIC and NSC PhD Students only

To request to transfer to the PhD, you must attach the required documents in the same Service Request and include the date and time of your Transfer Exam in the comment section.

• Transfer exam Examiner nomination
• Abstract

Transfer from MSc to PhD part 2
BCH, CMM, MIC and NSC PhD Students only

To finalize your transfer request from MSc to PhD, you must attach the required documents in the same Service Request

• Modification/cancellation of registration (PDF)
• Discloser (PDF)
• Registration of thesis topic / Appointment of thesis supervisor (PDF)
• Annual Research Progress Report(PDF)

Transfer from MSc to PhD
EPI students only

To request to transfer to PhD in Epidemiology, you must attach the required documents in the same Service Request

• Letter of intent for the PhD
• CV
• Two letters of support,
• Transcript
• TAC report
• Statement of the thesis supervisor for the thesis proposal (PDF)
• Disclosure of Stipend Form: In Epidemiology (PDF)
• Modification/cancellation of registration (PDF)

Change of Option (Research Project to Thesis)
BCH, CMM, MIC and NSC Students only

To modify your program of study you must attach the required documents in the same Service Request

• Registration of thesis topic / Appointment of thesis supervisor
• Modification/cancellation of registration
• Letter explaining the reason of the change

Change of Option (Thesis to Research)
BCH, CMM, MIC and NSC Students only

To modify your program of study you must attach the required documents in the same Service Request

• MSc with research project
• Modification/cancellation of registration
• Letter explaining the reason of the change
• Letter of support from your supervisor
• Plan of study (including timeline)

Confirmation of research Stream (Thesis/Research Paper)
EPI MSc first year students only

To confirm your research steam in the MSc in Epidemiology program you must attach the required document during your second term of the program.

• Confirmation of supervisor and research stream

Change of Option (Thesis/Research Paper)
EPI MSc after first year students only

To change your research steam after the 3rd term in the MSc in Epidemiology program you must attach the required documents in the same Service Request

• Confirmation of supervisor and research stream
• Letter explaining the reason of the change
• Letter of support from your supervisor
• Plan of study (including timeline)

Add/Modification/remove (specialization/microprogram)
 

To request the addition, modification or removal of a specialization or microprogram, you must attach the required documents in the same Service Request.

• Modification/cancellation of registration
• Letter explaining the reason for the change

Program Withdrawal

To withdrawal from your program of study you must attach the required document by Service Request.

• Modification/cancellation of registration

Thesis Proposal 
Epidemiology students only

To submit your thesis proposal, you must attach the required documents in the same Service Request.

• Statement of the thesis supervisor for the thesis proposal form (PDF)
• Abstract of thesis proposal (the version approved by the TAC)
• Electronic copy of thesis proposal 

Submission of the thesis for evaluation

To submit your thesis for evaluation, you must attach the required documents in the same Service Request.

• Thesis PDF version
• Thesis Submission Form (PDF)

Revised thesis submission

To submit your revised thesis, you must attach the required documents in the same Service Request.

• Revised Thesis PDF version
• Thesis Submission Form (PDF)

Confirmation to proceed with the oral defense

To indicate that you want to proceed with the oral defense please confirm in the comment section of the Service Request

Confirmation to not proceed with the oral defense

To indicate that you DO NOT want to proceed with the oral defense please confirm in the comment section of the Service Request

MSc - List of examiners for the evaluation
Must be submitted at least 1 month before the thesis submission

To submit your list of examiners for the evaluation of your thesis, you must attach the required document by Service Request.

• List of Examiners (PDF, 223KB)

PhD - List of examiners for the evaluation
Must be submitted at least 1 month before the thesis submission.

To submit your list of examiners for the evaluation of your thesis, you must attach the required documents in the same Service Request.

• List of Examiners (PDF, 223KB)
• Student’s CV
• External Examiner’s CV
• Abstract of the thesis

Replacement of thesis examiners

To request a replacement of thesis examiners, you must attach the required document to the Service Request.

MSc

• List of Examiners (PDF, 223KB)

PhD

• List of Examiners (PDF, 223KB)
• External Examiner’s CV (if needed)

Attestation of Final Thesis

To submit your final thesis, you must attach the required document to the Service Request once all the corrections are completed.

Embargo (if needed)

To submit an embargo request you must attach the form in the same Service Request as your final thesis.

• Final Thesis in PDF version
• Embargo request form (PDF, 694KB) (if needed)

Add or modify a supervisor (Research Paper)

To add or modify a supervisor for your research paper you must attach the required document.

For MSc Epidemiology

• Confirmation of supervisor and research stream (PDF)

For MSc research project others

• MSc with research project in BCH, CMM, MIC or NSC (PDF)

Add or modify Research title

To add or modify your research paper title, please add the title of your research paper in the comment section for approval.

Research Paper Protocol
MSc Epidemiology students only

To submit your research paper protocol you must attach the required documents in the same Service Request

• Abstract form (PDF)
• Copy of your protocol, once approved by research supervisor

Submission of the Research Paper/Project for Evaluation

In order to submit your research paper/project for evaluation you must attach the required documents in the same Service Request

• PDF copy of Research Paper/Project
• Research Paper Submission Form (Nomination of the evaluators and statement of the supervisor)

Final Submission of the Research Paper
MSc Epidemiology students only

In order to submit your final research paper for evaluation you must attach the

• Final PDF copy of Research Paper

Add a supervisor or co-supervisor

To add a supervisor or co-supervisor you must attach the required document signed by Service Request.

• Registration of thesis topic / Appointment of thesis supervisor (PDF)

Modify a supervisor or co-supervisor

To modify a supervisor or co-supervisor you must attach the required document signed by Service Request.

• Registration of thesis topic / Appointment of thesis supervisor (PDF)

Add a thesis title

To add a thesis title add the title of your thesis in the comment section of the Service Request for approval.

Update of the thesis title

To add or updated a thesis title, add the new title of your thesis in the comment section of the Service Request for approval.

Deferred mark

To submit a request for a deferred mark you must attach the required documents in the same Service Request

• Request for a deferred mark (PDF)
• Medical documentation