Basic description

• Withdrawing from a course can affect whether you meet all your program requirements, scholarships, loans, etc. Visit the web page Withdrawing from a course and consider the consequences carefully.
• Visit the Graduate and Postdoctoral Studies Office of the Faculty of Medicine to consult an Intermediate Specialist, who can assist you in determining whether your situation merits an exception to the regulations. To book an appointment please use QLess or send and email request to [email protected].

Important dates
 

You must make your request for course withdrawal as soon as possible once you are aware of the circumstances causing you to make the request. 

How to submit a request
 

Basic description

• Students will be withdrawn from their academic program in a variety of situations. See section 5.2 of the C-4 Academic Standing for Graduate Studies.

How to make an appeal
 

Basic description

• Students have the right to see, on request after grading, all documents used to establish their grade. The University also recognizes the students’ right to ask for a grade review and to appeal grades, for both individual and group work. See Academic Regulation A-9 Revision of Grades and Appeal.
   

For the most up-to-date list of available courses, please use the Search tool for available courses.

• Please refer to the Important academic dates and deadlines page for specific enrolment dates.
• You can enrol for your courses online through the Self-Serve tool, accessible through uoZone.
• Once your enrolment period has begun, go to the Applications menu in uoZone and click on Enrol. For detailed instructions, please refer to the How to enrol in a class tutorial, on the Enrol application page.
• Don’t hesitate to ask for help. Our enrolment support team can answer your questions and guide you through the enrolment process.
• If you are unsure about your program requirements, contact the Faculty of Medicine Graduate Studies Office.
• If you have technical problems with uoZone or any other accounts, complete a Service Desk request. You will need your student number.

For more information on enrolment.

Consult the University program catalogue for your program to ensure you complete all course requirements for your program.

You might have a hold on your file preventing you from enrolling (ex: outstanding fees, not submitting a progress report).

You can view if you have holds on the right side of the Student Center dashboard in uoZone.

• If you have one, click Details in the Holds section for more information about it and the steps to take to remove it.
• If you have none, No Holds will be displayed in that section.

Graduate students may appeal the attribution of any mark for any written test, assignment or examination with which they are dissatisfied, provided they submit to the Dean of the FGPS a written request for revision within four weeks of the first communication of the mark in question.

1. Such a request shall include:
   • the title of the course, an identification of the assignment, test or examination in question, the mark obtained and the name of the professor (or professors) whose mark is in question;
   • a statement of the grounds of the appeal.
2. A copy of the student’s request shall be forwarded to the professor, who may submit written comments to the Dean.
3. Two weeks after the receipt of the student’s request, the Dean shall appoint one or two qualified evaluators to re-assess the assignment, test or examination in question.
4. The evaluators shall be provided with a copy of the student’s request and of the comments of the professor. They shall review the entire assignment, test or examination in question and provide the results of their individual evaluations to the Dean as soon as possible.
5. The Dean, in the light of all evaluations, shall determine the revised mark, which may be identical to, lower or higher than the original one.
6. The Faculty of Graduate and Postdoctoral Studies shall inform the student by letter of the result of the appeal within a reasonable time of receiving the report of the evaluator(s). A copy of the letter shall be sent to the professor whose mark was appealed.
7. A student cannot withdraw such an appeal once the revised mark has been assigned.
8. An appeal of the revised mark may be made to the Senate Appeals Committee, either by the student or by the professor, on the grounds that the evaluation was not properly carried out. Unless exceptional circumstances are shown, such an appeal must be made within two weeks of the date of the letter informing the student of the mark assigned as a result of the re-evaluation. If the appeal is successful, the FGPS shall be directed to proceed to a new evaluation, the results of which shall be final and binding.
9. Nothing in this procedure prevents a student from discussing examination questions, including the type of answers expected, with the professor and/or the department concerned. Such consultation is not a prerequisite, nor can it be used to extend the time limit provided for in article 1.
10. Comprehensive examinations, thesis evaluations and thesis defences, being conducted by a panel of examiners in accordance with established procedures, are not subject to the appeal provisions of this regulation. Their decisions may, however, be appealed to the Executive Committee of the Office of the Vice-Provost, Graduate and Postdoctoral Studies, which, depending on the nature of the complaint, will take appropriate action to ensure that it is clear that justice has been done. If the student is not satisfied with the outcome of such action, he may appeal to the Senate Appeals Committee on the grounds that appropriate procedures have not been followed.

You must request approval from the Graduate Program Director to take a course outside of your program requirements. These courses may be considered "Out of Program" or "HP", and will not count as credit toward your graduate program. Please note that additional costs may apply to these courses.

A thesis supervisor may request that a student enrol to an additional course "ADD" to enhance his knowledge in the area of study. In this case, the course will be added to the student's program requirements.

In addition of an email of the professor who teaches the course with his approval, you need to submit through a Service request the Course attendance form (PDF) and the Modification / Cancellation of registration form (PDF)

Candidates who wish to take courses as non-degree students (special students) with the Faculty of Medicine may enrol in graduate courses provided they obtain the approval of the academic unit concerned.

They must comply with regulations pertaining to the courses for which they enrol, such as attendance requirements, assignments, examinations and passing grades.

For more information.

Note: Please note that we need to receive all required documents for evaluation of the candidate request a few days before the deadline to enrol.