Research travel grants

The Office of the Vice-Provost, Graduate and Postdoctoral Studies recognizes that travel by Master's and PhD students in the pursuit of research for their theses is important. For this purpose, the Office will henceforth offer them grants for travel outside the city when circumstances require it.

If you are going on a Research Stay, you may be eligible for a travel grant. Eligible students include Master’s with thesis option students; doctoral students and students enrolled in a “fast-track” program. Consult the form for more detailed eligibility criteria.

Value

Up to 550$

Deadline

Prior to leaving

Before the research stay

  • Send us a completed application form. Eligibility conditions are detailed below.
  • Download the form that corresponds to your status
Master's with thesis students

Objectives

The Office of the Vice-Provost, Graduate and Postdoctoral Studies recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies in a Master’s with thesis program at the University of Ottawa when the research stay takes place are eligible. A single grant for the duration of the studies is allowed. At least two terms but less than six terms must have been completed when the travel takes place.

Nota Bene: All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value of the Grants

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel- related expenses will not be reimbursed. The maximum grant is $550.

Participation - Eligibility Requirements

The student must:

  • Be studying full-time in a Master’s with thesis program when the travel takes place;
  • Complete the form and the required estimated budget;
  • Clearly indicate how the research stay is related to the thesis in progress;
  • Ensure that the research director or the program director indicates his or her support in a detailed recommendation in the space provided for this purpose on the application.

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact).

Procedure

Applicants must:

  • Submit your application by email by sending the scanned documents to: grad.awards@uOttawa.ca
  • Or submit the application form and any supporting documents to Hagen Hall, room 107 (115 Séraphin Marion Street, Ottawa, Ontario, K1N 6N5).
  • Wait for the acceptance or refusal letter from the Office of the Vice-Provost, Graduate and Postdoctoral Studies, by email (sent copy to the student’s academic unit).
  • Upon returning from the conference, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to the Office of the Vice-Provost, Graduate and Postdoctoral Studies.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the form

Ph.D. and fast-track students

Objectives

The Office of the Vice-Provost, Graduate and Postdoctoral Studies, recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies at the University of Ottawa when the travel takes place are eligible.

For PhD programs, a single grant for the duration of the studies is allowed. At least three terms but less than twelve terms must have been completed when the travel takes place.

For Fast-track programs, a single grant for the duration of the studies is allowed. At least two terms but less than fifteen terms must have been completed when the travel takes place.

Nota Bene: All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value of the Grants

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.

The maximum grant is $550.

Participation - Eligibility Requirements

The student must:

  • Be studying full-time in a PhD program when the travel takes place;
  • Complete the form;
  • Clearly indicate how the research stay is related to the thesis in progress;
  • Ensure that the research director or the program director indicates his or her support in a detailed recommendation in the space provided for this purpose on the application.

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact) .

Procedure

Applicants must:

  • Submit your application by email by sending the scanned documents to: grad.awards@uOttawa.ca
  • Or submit the application form and any supporting documents to Hagen Hall, room 107 (115 Séraphin Marion Street, Ottawa, Ontario, K1N 6N5).
  • Wait for the acceptance or refusal letter from the Office of the Vice-Provost, Graduate and Postdoctoral Studies, by email (copies will also be sent to the academic unit and the supervisor).
  • Upon returning from the research stay, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to the Office of the Vice-Provost, Graduate and Postdoctoral Studies.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the form

After the research stay

Send us a breakdown of your travel expenses and the accompanying documents.

Download the following form :

Inquiries

grad.awards@uOttawa.ca

* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

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