Office of Quality Assurance

Message from the Vice-President Academic and Provost

May 31, 2017

 

Dear colleagues,

As part of the recent restructuring of graduate studies functions at the University of Ottawa, the Senate created a new structure for quality assurance activities. I am pleased to outline the various bodies to be involved in quality assurance as well as the roles and responsibilities of each one. This structure was developed based on recommendations from the Ontario Universities Council on Quality Assurance (the Quality Council), which oversees the creation of new programs, changes to existing programs and provincial audits of programs. Our new structure reflects the continuum of all these quality assurance-related activities required by the Quality Council. It also brings together the undergraduate and graduate program evaluation committees together in one office.

The new Office of Quality Assurance (OQA), directed by Professor Mawy Bouchard, is working on aligning our undergraduate and graduate cyclical review practices and procedures. Also, in order to facilitate collaboration between the different groups that may be involved in the various activities related to cyclical reviews, a central email address was created for the OQA (baq-oqa@uOttawa.ca). This central address will make it possible to reach the director and support staff at OQA quickly.

I am sure that with the colleagues working within this new structure and the work that will be done by our new Office of Quality Assurance, we will be able to develop an effective culture of continuous improvement for our programs and to offer our students an education of the highest quality.

 

David Graham, PhD

Vice-President Academic and Provost

Quality Assurance Structure for Undergraduate and Graduate Programs

As part of the University’s continuing effort to provide its student population with the most positive learning experience at each degree level, the University recently implemented a new quality assurance structure. Approved by the Senate as part of the restructuring of graduate studies at the University of Ottawa, this new structure brings together the undergraduate and graduate studies councils as well as the undergraduate and graduate program evaluation committees.

The organizational chart below shows the new overall structure and resources dedicated to continuous program improvement at the University.

The two program evaluation committees are at the heart of the Office of Quality Assurance (OQA), which is led by the office director—a regular professor at the University of Ottawa. The work of the OQA is overseen by the Associate Vice-President, Programs, who is also responsible for the Institutional Quality Assurance Process (IQAP). Both evaluation committees are composed of professors representing the two major branches of knowledge—the pure and applied sciences and the humanities and social sciences.

In order to ensure the level of continuity recommended by the Ontario Universities Council on Quality Assurance, between activities related to program changes, creation of new programs and program evaluations and reviews, the director of the Office of Quality Assurance sits on both councils (undergraduate and graduate studies).

The Council on Undergraduate Studies and the Council on Graduate Studies are chaired by the Associate Vice-President, Programs, and the Vice-Provost, Graduate Studies, respectively. Both councils are composed of the vice-deans of undergraduate or graduate studies, as well as professors and students elected by the Senate.

Organizational Structure

Oganizational Chart

An accessible version of this organizational chart is available.

Roles and responsibilities

  • Vice-President Academic and Provost – Has overall authority for governance of undergraduate and graduate studies and for the various institutional quality assurance processes; acts as the resource person for the Ontario Universities Council on Quality Assurance
  • Associate Vice-President, Programs – Is responsible for implementing the Institutional Quality Assurance Process and assists the Vice-President Academic and Provost in overseeing the various quality assurance processes for undergraduate and graduate programs; chairs the Council on Undergraduate Studies; sits on the Council on Graduate Studies
  • Senior Educational Policies Officer – Liaises with the Ontario Universities Council on Quality Assurance (the Quality Council) and the Ministry of Advanced Education and Skills Development; oversees administration of the Institutional Quality Assurance Process; submits annual reports on program changes and requests for new programs to the Quality Council (both undergraduate and graduate levels); provides support to the Council on Undergraduate Studies, including handling and following up with requests for changes to programs and requests for new undergraduate programs
  • Curriculum and Learning Outcomes Analyst – Works with supervisors of undergraduate and graduate study programs to analyze curricula and develop learning outcomes
  • Vice-Provost, Graduate and Postdoctoral Studies – Is responsible for regulations and graduate programs; chairs the Council on Graduate Studies; sits on the Council on Undergraduate Studies
  • Executive Assistant – Provides administrative support to the Council on Graduate Studies (CGS), including handling and following up with requests for changes to programs and requests for new graduate programs
  • Director of Office of Quality Assurance – Is responsible for cyclical reviews of undergraduate and graduate programs and manages the processes; chairs both program evaluation committees; sits on both councils (undergraduate and graduate studies)
  • Program evaluation coordinators – Are responsible for coordinating the cyclical program review process; provides support to the program evaluation committees
  • Administrative assistants – Provide administrative support for the Quality Assurance Office, the program evaluation coordinators and the Associate Vice-President, Programs

Questions? Comments?

Please contact baq-oqa@uOttawa.ca for any question regarding quality assurance activities for cyclical review.

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