A take over can occur from August 15 preceding the beginning of the Residence Agreement up to April 30 of the current residence year. After April 30, a resident who does not need his/her room can sublet it until the end of the contract.

Consequences of a cancellation by takeover

• The student moving out has his/her contract terminated on the date the takeover takes place, and no longer is responsible for the payment of the residence fees
• At 45 Mann, Hyman-Soloway and Annex, the student moving in can sublet his/her room for the summer, and apply for the year following.

You have a room for a takeover?

1. Learn more about the Cancellations policies below.
2. Submit a termination notice: Submit a request for termination, even though you have not yet found someone to replace you.
   A 30-day notice is required. For a termination effective on April 30, you must submit your request by March 31. The form is in the Housing Portal, under the section Your Room, select Terminate Residence Agreement.
3. Find a replacement: Post an ad in the Student Housing Billboard.
4. Identify your replacement: In the Housing Portal, section Your Room, go to Room Takeover to identify the person who replaces you.
5. Approval: Wait for Housing to approve your candidate. You will be notified by email when your termination request is approved. Meanwhile, you can check the status of your takeover request by logging in to the Housing Portal and clicking on the View your Requests option.

Looking to take over a room?

1. Find a takeover room opportunity on the Student housing billboard
2. The current resident must fill out a Termination form in the Housing Portal.
3. Apply: You must apply for the current academic year in the Housing Portal.
4. Accept your Housing Offer: When the takeover is approved, you will receive a housing offer by email. You must accept the offer on the Housing Portal to have access to the residence.
5. Move In: Pick up your keys and move in to your new room.

A sublet occurs when a resident living in either the Annex, Hyman Soloway or 45 Mann is looking to temporarily leave the unit during the summer session and finds another student from a post-secondary institution as a temporary replacement. Occupancy is for a fixed term, usually 4 months, and cannot be renewed.

Do you have a room to sublet?

1. Eligibility
   In the Housing Portal, section Your Room, go to Sublet Room to learn the eligibility criteria.
2. Identify the occupant
   Further down the page on the Housing Portal, fill out the online form.
3. Find a replacement
   Post an ad on the Student Housing Billboard.
4. Register the subletter
   Download, complete the  "Sublet agreement and registration of your occupant" form, and upload it to your file, using the View your Request option in the Housing Portal.
5. Approval
   Wait for Housing Service to approve your candidate. You can check the status of your sublet request by logging in to the Housing Portal and clicking on the View your Requests link. Your summer occupant must be registered to have access to the residence.

Looking to sublet a room from a resident?

1. Find a sublet room opportunity on the Student Housing Billboard Portal.
2. Registration
   Make sure the "Sublet agreement and registration of your occupant" form is properly completed, signed both by you and the resident. The resident must identify you in the Housing Portal and upload your registration form to the Portal.
3. Approval
   The resident must log in to the Portal to see the status of the request.
4. Move in
   Pick up your keys at the reception desk in 90 Universityand move in to your new room.