Fall 2022 - Deferred Exams Schedule and Procedures

The following information can be modified or updated without warning up to 48 hours before the exam.

Eligibility

The Faculty of Art’s Undergraduate Studies Office evaluates deferred final exams for final exams of all undergraduate courses offered by the Faculty of Arts that are scheduled during the official exam period.

For evaluations in courses offered at the Faculty of Arts, but that take place during the trimester, please communicate directly with your professor.

For evaluations in courses offered in other faculties, please consult the procedure for the corresponding faculty.

Exam Schedule

All deferred final exams for undergraduate Arts courses will take place during the official exam period for deferred and supplemental examinations (in February, July, or October). The specific dates are found in the university’s calendar of important dates and deadlines.

Consult your personalized exam timetable in uoZone to confirm the date, time, and place of your exams. The information can be modified or updated without warning up to 48 hours before the exam. It is your responsibility to check this web page, and your uoZone account, regularly.

Procedure to defer a final exam

An absence from an examination must be justified. Consult the academic regulation 9.5 Justification of absence from an examination or of late submission of assignment to confirm what justifications are accepted, to confirm deadlines to submit your request and to complete your exam or assignment.

Medical grounds

If you are unable to write an exam for medical reasons, you must submit a medical certificate specifying the invalidity period which covers the date and time of the final exam.

For Covid-19-related absences, the University provides this self-declaration form for you to complete if you cannot write an exam or submit an assignment on time because of COVID-19. With this self-declaration form, you do not need a medical certificate.

If you write an examination during the period of disability specified on your medical certificate, you cannot later plead illness to appeal your examination results, request a deferred exam or a revised mark.

For all absences based on medical grounds or exceptional personal circumstances, you must complete the Request for Deferred Mark form, available on our online platform, and include all supporting documentation, within 5 business days of the exam date.

Exceptional personal circumstances

For all absences based on exceptional personal circumstances, you must complete the Request for Deferred Mark form, available on our online platform, and include all supporting documentation, within 5 business days of the exam date.

Supporting documentation can include, amongst other things:

  • A death certificate or obituary
  • An official letter from a coach for a sporting event
  • A supporting letter on official letterhead from an Immigration Minister, consulate, or ambassador
  • A letter from a religious institution (see below for details)
  • Screen capture of a technical problem that occurred during your virtual exam

Travel, employment, and misreading the examination schedule are not acceptable reasons for deferring an exam.

Exam Conflicts

Exam conflicts apply solely to final exams written virtually or in-person at a specific date and time. Take-home exams and final projects are not considered.

You are eligible to request a deferred exam due to an exam conflict if you have:

  • Multiple exams on the same date and at the same time
  • Three consecutive exams within a 24-hour period

You must complete the Request for Deferred Mark form, available on our online platform within 10 business days of the exam date. Please attach a screen capture of your exam scheduling conflict. The Faculty will evaluate the request and decide which exam needs to be deferred. Only requests submitted by students at the Faculty of Arts will be evaluated. If you are not enrolled at the Faculty of Arts, please communicate with your host faculty to submit your request.

Academic Accommodations

If you are already registered with Academic Accommodations and wish to write your deferred exam(s) at their office, you must submit a request by email ([email protected]) to their team as soon as possible, or confirm your participation in Ventus. The deadline to confirm your academic accommodations for final exams occurring during the official final exam period is November 15 for the Fall term, and March 15 for the Winter term.

If you wish to defer your final exam for reasons in line with your academic accommodations, you must complete the Request for Deferred Mark form, available on our online platform within 10 business days of the exam date, and include a letter from your Learning Specialist confirming the approved accommodations.

Religious Accommodations

If you wish to request accommodation for a final exam based on your religious observance, you must do so within five working days of the posting of the exam schedule (see the Important academic dates and deadlines).

For the request procedure, see Academic Regulation 1-15 – Religious accommodations.

Important Message

The deferred exam period for the Fall 2022 term will take place from February 19th to 25th, 2023. Please note that the deferred exams will be offered either in a virtual setting or in person.