The following information can be modified or updated without warning up to 48 hours before the exam.
The Faculty of Art’s Undergraduate Studies Office evaluates deferred final exams for final exams of all undergraduate courses offered by the Faculty of Arts that are scheduled during the official exam period.
For evaluations in courses offered at the Faculty of Arts, but that take place during the trimester, please communicate directly with your professor.
Consult your personalized exam timetable in uoZone to confirm the date, time, and place of your exams. The information can be modified or updated without warning up to 48 hours before the exam. It is your responsibility to check this web page, and your uoZone account, regularly.
Procedure to defer a final exam
An absence from an examination must be justified. Consult the academic regulation to confirm what justifications are accepted, to confirm deadlines to submit your request and to complete your exam or assignment.
If you are unable to write an exam for medical reasons, you must submit a medical certificate specifying the invalidity period which covers the date and time of the final exam.
For Covid-19-related absences, the University provides this for you to complete if you cannot write an exam or submit an assignment on time because of COVID-19. With this self-declaration form, you do not need a medical certificate.
If you write an examination during the period of disability specified on your medical certificate, you cannot later plead illness to appeal your examination results, request a deferred exam or a revised mark.
For all absences based on medical grounds or exceptional personal circumstances, you must complete the form, available on our online platform, and include all supporting documentation, within 5 business days of the exam date.
Exceptional personal circumstances
For all absences based on exceptional personal circumstances, you must complete the form, available on our online platform, and include all supporting documentation, within 5 business days of the exam date.
Supporting documentation can include, amongst other things:
- A death certificate or obituary
- An official letter from a coach for a sporting event
- A supporting letter on official letterhead from an Immigration Minister, consulate, or ambassador
- A letter from a religious institution (see below for details)
- Screen capture of a technical problem that occurred during your virtual exam
Travel, employment, and misreading the examination schedule are not acceptable reasons for deferring an exam.
Exam conflicts apply solely to final exams written virtually or in-person at a specific date and time. Take-home exams and final projects are not considered.
You are eligible to request a deferred exam due to an exam conflict if you have:
- Multiple exams on the same date and at the same time
- Three consecutive exams within a 24-hour period
You must complete the form, available on our online platform within 10 business days of the exam date. Please attach a screen capture of your exam scheduling conflict. The Faculty will evaluate the request and decide which exam needs to be deferred. Only requests submitted by students at the Faculty of Arts will be evaluated. If you are not enrolled at the Faculty of Arts, please communicate with your host faculty to submit your request.
If you are already registered with and wish to write your deferred exam(s) at their office, you must submit a request by email () to their team as soon as possible, or confirm your participation in Ventus. The deadline to confirm your academic accommodations for final exams occurring during the official final exam period is November 15 for the Fall term, and March 15 for the Winter term.
If you wish to defer your final exam for reasons in line with your academic accommodations, you must complete the form, available on our online platform within 10 business days of the exam date, and include a letter from your Learning Specialist confirming the approved accommodations.